Job Description
Job Description
Join our finance team as an Accounts Payable / Receivable Specialist and be at the heart of our financial operations!
Manage payments, invoices and collections precisely, ensuring seamless financial transactions contributing to our organization's success.
If you have a solid working knowledge of accounts payable / receivable processes, excellent problem-solving skills, and the ability to adapt quickly to changing circumstances, then this opportunity is for you.
In this role, you will :
- Process payments and invoices, ensuring accuracy and adherence to company policies and procedures.
- Reconcile accounts payable and receivable, resolve discrepancies and address outstanding balances.
- Monitor and manage outstanding accounts, proactively following up on overdue payments and coordinating with relevant stakeholders.
- Prepare and review monthly contract billing and project billing in conjunction with our Sales team.
- Review and verify vendor records, ensuring compliance with contractual terms and conditions.
- Resolve discrepancies and issues related to accounts payable / receivable, working collaboratively with internal teams and external parties.
- Prepare reports for management, providing insights on cash flow, aging balances and financial performance.
- Maintain organized filing systems, ensuring easy retrieval and compliance with record-keeping requirements.
- Monitor and meet payment deadlines, coordinating with internal teams and external vendors.
- Respond to inquiries from vendors and customers regarding billing, payments and account information.
- Investigate and resolve payment discrepancies, coordinating with relative stakeholders to ensure timely resolution.
Your Impact :
- Streamlined accounts payable / receivable process, improving efficiency and accuracy.
- Accurate financial documents and records, enabling reliable financial reporting.
- Timely payments to vendors, maintaining positive relationships and minimizing late fees.
- Accurate and current financial records, facilitating informed decision-making.
- Improved process for resolving payment discrepancies, ensuring prompt and satisfactory resolution.
Essential Skills and Qualifications :
- At least 3 years' experience in accounts payable / receivable or a similar role.
- Knowledge of accounting software and proficiency in Microsoft Office applications.
- Excellent written and verbal communication skills with the ability to effectively communicate with internal and external stakeholders.
- Strong organizational and problem-solving skills with keen attention to detail.
- Ability to work independently and collaboratively as part of a team.
- Proficient in time management, capable of meeting deadlines and prioritizing tasks.
The Character we are looking for :
- Analytical and detail-oriented, ensuring accuracy in financial transactions and records.
- Self-starter, taking the initiative to address issues and improve processes.
- Able to multitask and prioritize, managing multiple responsibilities and deadlines effectively.
- Excellent time-management skills, maintaining productivity in a fast-paced environment.
- Can work under pressure, maintaining composure and delivering accurate results.
- Strong interpersonal skills, fostering positive working relationships with colleagues and external parties.
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