Hospital Administrator

Job Description

Job Description

Job Title :

Hospital Administrator

Department : Administration

Administration

Reports To : Board of Directors

Board of Directors

FLSA Status : Exempt

Exempt

Date

12 / 5 / 2022

Position Summary

• The Hospital Administrator is responsible for managing the day-to-day operations of the hospital and its entities; establishing a system for assuring that high quality care is provided;
• assuring the sound fiscal operation of the hospital while promoting services that are produced in a cost-effective manner;
• ensuring compliance with regulatory agencies and accrediting bodies while continually monitoring the organization’s service and delivery system;

ensure optimal fulfillment of the institutions charter, mission and philosophy in response to the identified needs of the community.

In addition, the Hospital Administrator will work closely with the Board of Directors and leadership of the organized Medical Staff in developing the strategic direction and major policies of the institution .

Essential Duties & Responsibilities

• Establishes credibility throughout the organization and with the board as an effective developer of solutions to business challenges.
• Anticipates trends and opportunities affecting hospital operations and develops an appropriate and timely response.
• Establishes current and long range goals, objectives, plans and policies, subject to approval by the Board of Directors.
• Provides leadership and management to ensure that the mission and core values of the company are put into practice.
• Oversees the adequacy and soundness of the organization's financial structure.
• Spearheads the development, communication and implementation of effective growth strategies and processes.
• Reviews operating results of the organization, compares them to established objectives, and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.
• Collaborates with the executive management team to develop and implement plans for the operational infrastructure of systems, processes and personnel designed to accommodate the growth objectives of the company.
• Motivates and leads a high-performance management team; attracts, recruits and retains required members of the executive team not currently in place;

provides mentoring as a cornerstone to the management career development program.

• Acts as lead client-care officer through direct contact with every client and partner.
• Fosters a success-oriented, accountable environment within the company.
• Communicates well with the board of directors, providing appropriate information at and between meetings.
• Works with board of directors to create an optimal governance environment.
• Assures that the hospitals quality assurance plan is reviewed and revised as necessary on an annual basis.
• Perform other duties as assigned

Safety / Infection Control

Demonstrate knowledge of and adhere to regulations policies and procedures pertaining to safety, emergency preparedness, infection control, OSHA, fire safety and hazardous materials

Performance Improvement

Participate in performance improvement activities as necessary

Customer Service

• Maintain confidentiality of patient related issues and adhering to all HIPAA rules and regulations.
• Demonstrate effective interpersonal skills
• Treat all patients, visitors, and staff members fairly and with respect
• Utilize effective communication methods and skills
• Explain all procedures, treatments, and care while remaining aware of language barriers
• Able to perform care in non-judgmental manner and recognize discrepancies between patient and personal beliefs

Emergency Center Policy

• Ensure personal appearance is business casual and professional at all times
• Responsible for wearing identification badge at all times which must be visible and above the waistline
• Attend all required meetings and in-service education
• Demonstrate flexibility when changes in assignments are necessary

Qualifications

EDUCATION & EXPERIENCE

• Master's degree (M. A.) or equivalent; or four to ten years related experience and / or training; or equivalent combination of education and experience.
• Demonstrates thorough knowledge and understanding of hospital management and operations.
• Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of the latest trends in the field of expertise.

LANGUAGE / MATH / REASONING ABILITY

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Word Processing software and Internet software.

CERTIFICATE / LICENSES

Competencies

Analytical Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data;

Designs work flows and procedures.

• Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions;

Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills;

Shares expertise with others.

Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting;

Keeps emotions under control; Remains open to other ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification;

Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback;
• Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives;

Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs;

Presents numerical data effectively; Able to read and interpret written information.

Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance;

Prepares and supports those affected by change; Monitors transition and evaluates results.

Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently;

Sets expectations and monitors delegated activities; Provides recognition for results.

• Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others;
• Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others;

Displays passion and optimism; Mobilizes others to fulfill the vision.

• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Visionary Leadership - Displays passion and optimism; Inspires respect and trust; mobilizes others to fulfill the vision;

Provides vision and inspiration to peers and subordinates.

• Cost Consciousness - Works within approved budget; Contributes to profits and revenue; Conserves organizational resources.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity;

promotes a harassment-free environment; Builds a diverse workforce.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically;

Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values;

Benefits organization through outside activities; Supports affirmative action and respects diversity.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation;

Able to deal with frequent change, delays, or unexpected events.

Attendance / Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent;

Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to the Board of Director’s direction; Takes responsibility for own actions;

Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks;

Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work;

Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions;

Includes appropriate people in decision-making process; Makes timely decisions.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence;

Takes calculated risks to accomplish goals.

Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives;

Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position;

Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance;

Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Physical Demands

• The physical demands for this position include : adequate vision, hearing, and repetitive motion
• Light physical activity performing non-strenuous daily activities of an administrative nature
• Ascending or descending stairs, ramps and the like, using feet and legs and / or hands and arms
• Substantial movements (motion) of the wrist, hands, and / or fingers in a repetitive manner
• Bending legs downward and forward by bending leg and spine

Work Environment

Well-lighted, heated and / or air-conditioned indoor office setting with adequate ventilation

Employee Signature

Printed Name

Employee Signature Date