Office Manager

PURPOSE AND SCOPE :

This position will be responsible for the organization and coordination of the applicable Business Center office procedures and resources to facilitate organizational effectiveness and efficiency including, but not limited to, overseeing the day to day office operations and administrative support.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Organize, facilitate and coordinate the day to day office operations and procedures to ensure and maintain department effectiveness, efficiency and safety.
• Establish and update office procedures; propose and devise new forms / procedures to improve efficiency of workflow as needed.
• Manage and maintain outside vendor relations ensuring receipt of goods and services with timely payment of all invoices.
• Manage all common areas, ensuring physical appearance of the office is always presentable, organized, and visitor ready.
• Manage and oversee building maintenance, space allocation / internal office moves and office layout changes.
• Coordinate arrangements for all office meetings and / or conference room scheduling.
• Plan and execute office related events and special projects as needed.
• Monitor, purchase and maintain office supplies in accordance with department purchasing policies.
• Coordinate office shipments and deliveries.
• Assist in managing systems and providing general support of computers, telephones, securities, and other IT matters.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Builds productive working relationships.
• Provide ongoing support to management, and executives as needed.
• Participates as needed in special department projects.
• Administrative support.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION :

Bachelor's Degree in Business Administration or Healthcare preferred.

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 3-5 years' experience in office management and / or administrative support.
• Strong time management skills and the ability to juggle multiple tasks.
• High level of creativity, innovation, initiative, and sense of ownership.
• Organizational capabilities and strong attention to detail.
• Self-motivated, quick learner and independent thinker.
• Must be able to work well with peers, and in a team environment.
• Must be capable of quickly identifying issues and provide recommendations.
• Excellent verbal / written and communication skills.
• Proficient of Microsoft office products including, Word, Excel, Project, and Visio.

EO / AA Employer : Minorities / Females / Veterans / Disability / Sexual Orientation / Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

Prior experience in healthcare mandatory.

Career with a purposeWe offer an opportunity to create and deliver treatments that save and change lives for the better.

We’ll support your ongoing development. And you’ll be part of a dedicated team of people who inspire each other to create the best possible healthcare outcomes each and every day.

Inclusion and diversityJoining Fresenius Medical Care means becoming part of a team that values diversity. We embrace the wealth of different backgrounds, cultures, experiences and opinions that make up our workforce and strive to create an inclusive atmosphere in which all our employees feel valued.

StabilityDeveloping innovative products and continuously improving our renal therapies made us the clear market leader in the production of hemodialysis machines, with sustainable, profitable growth .

This position provides our 125000 employees with the stability and security they need to help improve the lives of our patients.

Learning and developmentWe offer participation in programs at world-class business schools, leadership development, regular training for our nurses, health care professionals and manufacturing staff and digital access to high-quality educational content for all employees worldwide 24 / 7.

Local benefitsOur employees enjoy both local and global opportunities for growth and personal fulfilment. We offer local benefits designed to suit the requirements of the respective country and place of work to create ideal conditions everywhere.

Work-life balanceWe want to empower people to deliver better care. Therefore, we promote a better work-life balance through flexible working hours, part-time models, the possibility to work from home, and more.