Administrative Assistant- 20 Hour/Week
Description
The Administrative Assistant is responsible for providing clerical and administrative support for the four Regions of Hadassah Florida. Job Responsibilities
- Monitor General Voicemail Box, respond to messages or forward to appropriate person.
- Monitor Consolidated Florida email account. Forward emails to appropriate staff as needed.
- Send out meeting notices and receive RSVPs.
- Monitor online registration and send to appropriate volunteer
- Schedule zoom for Staff and volunteer
- Maintain Hadassah Florida electronic calendar, sharing events with Florida regions' staff and volunteers as appropriate.
- Create and maintain portfolio holder (PIF) directories for Hadassah Florida and its component Regions.
- Create mail merges of correspondence and labels.
- Monitor open rates for email campaigns and inform appropriate director of findings.
- Using the appropriate online programs and / or software, maintain segmented email distribution lists for various categories of volunteers and staff.
Assist in sending eblasts as needed.
- Keep electronic files organized
- Create and send electronic responses from online registration website
- Assist Programming Associate with creating online event surveys
- Send to volunteers weekly program registrations
- Other duties, as required.
Required Skills, Education or Experience
- AA or 2-3 years equivalent experience
- Proficiency in Microsoft Office products at an intermediate level
- Effective interpersonal and organizational skills, both written and oral. Excellent communication skills
- Ability to work in a detail-oriented, precise, organized, and proactive manner.
- Ability to multi-task and work independently
Monday, Wednesday and Thursday : 9 : 00AM-4 : 10PM
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