Administrative and Communications Support

Administrative and Communications Support

Job Locations US-NC-Research Triangle Park

2024-2631

Category

Research

Type

Full Time

Overview

The EPA National Student Services Contract has an immediate opening for a full time Administrative and Communications Support position with the Office of Research and Development at the EPA facility in Research Triangle Park, NC.

The Office of Research and Development at the EPA supports high-quality research to improve the scientific basis for decisions on national environmental issues and help EPA achieve its environmental goals.

Research is conducted in a broad range of environmental areas by scientists in EPA laboratories and at universities across the country.

What the EPA project is about

The Office of Resource Management is the premier provider of administrative services that enable and support research within the EPA's Office of Research and Development (ORD).

It is composed of five divisions with responsibility for extramural programs, budget execution, travel and human resources.

This opportunity is located within the Research Support and Compliance Divisoin (RSCD). RSCD supports ORD by providing leadership, management, oversight, and support for the operations of SHEM, ORD's major physical assets programs in the areas of Space Management, Facilities Management and Support, Building & Facilities (B&F) resource / funds management, Capital Equipment implementation and installation support, specialized research equipment design and fabrication, accountable property inventory, Fleet Management, and research compliance programs across ORD in accordance with Federal and state regulations and EPA and ORD policies.

Responsibilities

As a team member, you will be mentored by a member of RSCD. Responsibilities will include :

Providing support to staff as needed in computer and information management to improve workflow, access of information and communications.

• Providing support to maintain and keep current a number of information databases and systems.
• Responsible for data review and update as needed.
• Extrapolate information from the databases to prepare quote requests and draft orders.
• Assisting in communicating, scheduling, and following-up on training classes and requirements with the research staff.
• Providing general administrative support as needed including :
• Producing status updates and analysis reports
• Setting up meetings and meeting resources (phone, rooms, webinar, etc)
• Copying, faxing, and mailing
• Maintaining office calendar
• Taking notes at meetings and distributing minutes
• Providing background information on multiple topics from literature reviews or web searches.
• Creating and maintaining distribution lists
• Drafting / sending emails for broad distribution
• Conducting follow up emails and phone calls
• Coordinating data collection efforts, analyzing input, and preparing consolidated responses
• Organizing and archiving documents
• Assist in responding to high priority requests that require short turn-around times and attention to detail. This may include working with scientists and commercial vendors to clarify information when required and communicating results clearly.
• Becoming familiar with program policies and operating procedures and apply to ongoing activities.

Required Knowledge, Skills, Work Experience, and Education

• Proficiency with Microsoft Office applications including Excel, PowerPoint, Word, Access, and Outlook;
• Experience with Lotus Notes or other database program;
• Experience in administration support functions (recordkeeping, filing, etc) and managing records (electronic and hardcopy) or databases;
• Strong leadership and organizational skills, including demonstrated ability to handle multiple assignments with competing deadlines, for more than one staff member in a fast-paced environment; and
• Strong communication skills (i.e., written, oral, electronic, telephone etiquette, presentation abilities).

Location : This job will be located EPA's facility in Research Triangle Park, NC.

Salary : Selected applicant will become a temporary employee of ORAU and will receive an hourly wage of $23.84 for hours worked.

Hours : Full-time.

Travel : Overnight travel will not be required.

Expected start date : The position is full time and expected to begin November 2024. The selected applicant will become a temporary employee of ORAU working as a contractor to EPA.

For more information, contact [email protected] . Do not contact EPA directly.

Qualifications

• Be at least 18 years of age and
• Have earned at least a bachelor's degree in biology or health science field from an accredited university or college within the last 24 months and
• Be a citizen of the United States of America or a Legal Permanent Resident.

EPA ORD employees, their spouses, and children are not eligible to participate in this program.

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