Sheriff's Office Fleet Coordinator

JOB DETAILS AND QUALIFICATIONS

The Clackamas County Sheriff’s Office is seeking an experienced, detail oriented individual to fill the position of Sheriff’s Office Fleet Coordinator (classified as a Management Analyst 1).

The purpose of this position is to plan, coordinate, and oversee the operation and maintenance of the Sheriff’s Office motor vehicle fleet.

Duties include forecasting of department needs, vehicle and equipment maintenance and repair scheduling, vehicle assessment, quarter master duties, develop inventory control and cycle counts, spare fleet management and key management, vehicle assignment, auction of motor vehicles and associated equipment.

The Fleet Coordinator will work directly with vendors, Sheriff’s Office personnel, and Clackamas County Fleet Services.

Competitive candidates will have excellent organizational and analysis skills, the ability to exercise independent judgement, resourcefulness and initiative to accomplish work and provide solutions to a variety of stakeholders.

The ideal candidate will have experience in a law enforcement or government setting and will have a working knowledge of vehicle maintenance and configuration.

IMPORTANT INFORMATION

This is not a sworn position, however it does require a complete Statement of Personal History (SPH).

Only those applicants selected will need to submit the SPH. The SPH is due 10 calendar days AFTER you have been notified.

Applicants will receive instructions from the Department of Human Resources or the Sheriff's Office on how to login to the electronic SPH.

Required Minimum Qualifications / Transferrable Skills : *

• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience working directly with vendors, providers, contractors and / or suppliers.
• Working knowledge of fleet management software (such as Faster, Reynolds & Reynolds, or Fleetio).
• Experience with equipment inventory and vehicle maintenance.
• Working knowledge of contract and procurement processes.
• Experience in effective research techniques, methods, and procedures.
• Ability to exercise judgement, problem solving skills / critical thinking, and take initiative within established policies and procedures / guidelines.
• Experience working in a fast pace, hands on, customer service oriented atmosphere.
• Strong computer skills including Word, Excel, and the ability to learn proprietary systems.
• Effective verbal and written communication skills.
• Must pass a post-offer, pre-employment drug test
• Must pass an extensive background investigation, including national fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

Preferred Special Qualifications / Transferrable Skills : *

• Experience in a law enforcement or governmental setting.
• Experience in contract management or oversight.
• Fleet management or fleet maintenance experience.
• Professional automotive knowledge that pertains to vehicles and equipment.
• Degree in the Automotive or related field coursework.
• Possession of a Commercial Drivers License (CDL).
• For Veterans qualified for Veteran’s Preference : If you believe you have skills that would transfer well to this position and / or special qualifications that relate to this position, please list those skills and / or qualifications in the open-ended question at the end of the application and explain how those skills and / or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following :

• Implements Sheriff's Office fleet management policies, procedures, and programs for both automobiles and specialized vehicles.
• Provides program and operational support for the largest departmental or office fleet in the county. Ensures compliance with Federal, State and local statutes, rules, and regulations;

documents and communicates divisional policies to Sheriff's Office staff; interprets fleet policies and makes recommendations as needed.

• Establishes repair priorities; creates and maintains inventory of Sheriff's Office vehicles and equipment; responds to inquiries from Sheriff's Office Divisions, vendors, county personnel, and vehicle operators regarding specific vehicles or division programs.
• Conducts basic data analysis to forecast needs, make budgetary recommendations, prioritize assignments, develop policies, and identify operational efficiencies.

Analyzes alternatives and makes recommendations based on statistical information.

Supports the successful procurement and outfitting of vehicles. Working directly with the CCSO Fleet Supervisor and end users, management, vendors, and county fleet to execute procurement, installation, and assignment of vehicles.

Assists divisions in determining type, size, quality and special features of proposed purchases; oversees disposition of used or retired vehicles.

Responsible for mobile emergency communication equipment; radios, chargers, mics, and other accessories. Communicates system updates and changes with end users and partnering agencies to include CCOM and Washington County Consolidated Communications Agency (WCCCA).

Reports coverage issues / dead spots directly to WCCCA and the C800 coordination group.

Remains current on new developments and technology in the automotive and law enforcement industries through professional development, research, and participation in industry groups;

includes vehicle features and components, industry alerts, and regulatory requirements; plans, schedules, and conducts training on new and specialized fleet equipment.

Manages vendor relationships and scheduling. Coordinates vehicle equipment install contractor and CCSO IT up-fitting of new vehicles, provides specified equipment to vendor, coordinates pick up and delivery of new vehicles, reviews layout recommendations from vendor and coordinates with County Fleet.

Reviews work performance of contractors to ensure compliance with contractual responsibilities.

REQUIRED KNOWLEDGE AND SKILLS

Working Knowledge of : The principles and practices of fleet management; Federal, State, and County regulations applicable to maintenance, specifications, permitting, safety, and environmental quality;

current technology in the auto industry; procurement.

• Skill to : Implement departmental fleet management policies and procedures; plan, coordinate, and manage division programs;
• develop schedules and time / cost estimates for maintenance programs; interpret specifications for vehicles and equipment;
• communicate effectively, both orally and in writing to multiple levels of audience; maintain records and prepare clear and concise reports;

monitor and control expenditures according to approved budget; interpret and apply provisions of Federal, State and local legislation, rules and regulations applicable to fleet activities.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off) and is on call after hours.

Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is designated as on-site / in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.