Section Manager III- Maintenance Resource Management

Overview

Under general guidance, plans, organizes, and manages the activities of the Maintenance Resources Management (MRM) section, which includes fleet management and analysis, fleet and facilities planning, procurement and contract administration, budget development and administration, invoice processing, payroll and personnel support, enterprise asset management administration and regulatory compliance reporting.

This is an exempt position in Salary Range 235 : Min $127,545 Mid $153,054 Max $178563 annually. The starting salary will be within this range based on qualifications.

This posting will remain open until filled.

Responsibilities

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

Displays High Integrity & Honesty : Takes personal responsibility, acts with honesty and consistency.

Has Technical and Professional Expertise : Has the technical skills, product knowledge and professional skills to do the job.

• Develops and evaluates strategies and procedures to maintain and improve efficiencies for various disciplines within MRM.
• Oversees the administration of the fleet management program and the coordination of fleet assignments and vehicle movement.

Plans and implements the Authority’s policies on fleet dispositions within the asset management system.

Oversees the preparation of technical specifications for non-revenue vehicle procurement, consultant services, material / service contracts and vehicle acceptance procedures and guidelines.

Interfaces with manufacturers and suppliers regarding new technology and / or products.

Directs the Maintenance Department payroll and attendance functions. Coordinates related procedures between operating bases.

Ensures compliance between Authority and Collective Bargaining Agreement policies and provisions.

• Prepares database or spreadsheet presentations for management review. Delivers presentations to management groups using verbal and audio-visual skills.
• Coordinates computer application training sessions and conducts periodic training classes on the enterprise asset management system.

Responds to user problems and questions concerning computer systems. Coordinates Maintenance Department computer hardware and software needs with IS department.

Reviews requests for upgrades and communicates with end users on ststus of requests or proposals.

Solves Problems & Analyzes Issues : Has and applies problem analysis and problem-solving skills on a technical and interpersonal level.

• Oversees the monitoring of data from the fuel management system, data analysis, trends in fuel usage and prepares periodic management reports.
• Reviews management methods in order to improve workflow, simplify reporting procedures or implement cost reductions. Prepares monthly statistical reports.
• Analyzes base operating practices such as computer data input, record-keeping systems and forms control to determine maximum efficiency levels.

Reviews data input for quality assurance. Assists in resolving electronic transactions to identify proper disposition.

Takes Initiative : Initiates new programs, processes, relationships, or technologies to accomplish goals.

Directs the maintenance planning and forecasting functions of the Maintenance Resources Management section. Plans and forecasts maintenance needs in labor and materials.

Audits performance standards to create or revise performance benchmarks as needed.

Works in a Collaborative Manner with Others : Works in a collaborative manner with others, helps resolve unproductive conflict.

Participates actively in transit industry organizations and represents the Authority.

Qualifications

Any combination of education and experience equivalent to a bachelor’s degree in business administration, accounting or public transportation and a minimum of six years of analytical or accounting experience, including three years in management.

Special Qualifications :

Valid California Class C Driver License.

Environmental Factors :

Position requires frequent travel between Authority locations and ability to function in a maintenance shop environment.

Working Conditions / Physical Activities :

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job.

OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require :

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.

OCTA has a hybrid remote work program. Eligibility is dependent on manager’s approval.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and / or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.

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