Payroll Auditor (Santa Rosa)

POSITION TITLE : Payroll Auditor

REPORTS TO (TITLE) : Controller

DESCRIPTION OF POSITION :

Responsible for validating employee timecards, preparing payroll audit reports, EPOB reports and tracking employee statistics

KEY RESPONSIBILITIES :

• Reviews time cards for accuracy and validates payroll time against schedules
• Notify department supervisors of any missed time clock punches for their staff and tracks timely correction of missed punches.
• Monitor timecards for employee missed or late meals. Ensure missed meal penalties are correctly applied per state law. Educate department supervisors and / or employees on rules for missed / late meals to avoid future violations and penalties.
• Monitor timecards for accurate use of timeclock punches vs. manual punches added by manager. Educate department supervisors and / or employees on rules for using the timeclock to avoid future manual entries.
• Run periodic reports detailing staffing vs. patient census ratios, overtime, double time, and Missed Meals. Help identify problem areas and track improvements.
• Monitor contract employee timecards to ensure efficient use of contract staff. Identify any issues with overtime / double time or call-offs for contract staff.

Review invoices from contract staff agencies for accuracy and code to correct departments.

• Monitor attendance records including absenteeism, tardiness, and call-offs.
• Acts as backup to Accounting Specialists for AP and Payroll Processing duties.
• Performs related duties, as requested.
• Upholds the Organization's ethics and customer service standards.

Requirements

POSITION Requirements :

Knowledge and Experience :

• High School diploma or equivalent required. Bachelor’s degree preferred.
• 2 years healthcare experience in accounting and / or payroll highly desired.
• General knowledge of Federal and State employment and wage laws.
• ADP, UKG Payroll system and Doc Link experience helpful.
• Experience with managing complex and detailed records.
• Health care industry preferred.
• Expert level Microsoft Excel required.

Skills and Abilities :

• Maintains confidentiality of patients at all times
• Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
• Proficiency with software and / or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint.)
• Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Good judgment, problem solving and decision-making skills.
• Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others.
• Ability to work in a fast-paced, expanding organization.

Physical Requirements :

While performing the duties of this job, this position is frequently required to do the following :

• Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
• Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
• Give and follow verbal and written instructions with attention to detail and accuracy.
• Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and / or analyze complex data and information.
• Vision : see details of objects at close range.
• Coordinate multiple tasks simultaneously.
• Reach forward, up, down, and to the side.
• Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
• Lift up to five (5) pounds.

Benefits

Medical

Vision

Dental

401(k)

3.5 Weeks Paid Time Off

$25,000 Life insurance policy is provided at no charge to the employee