Job Description
Job Description
Job Title : Accounts Payable (AP) Clerk
Location : Boston, MA 02116
Duration : 3+ months (with potential for extension)
Job Summary :
The AP Clerk will be responsible for managing all aspects of accounts payable (AP) operations, focusing on AP voucher processing and vendor communication.
The role requires strong attention to detail and the ability to manage high volumes of invoices while maintaining accuracy and adhering to deadlines.
Key Responsibilities :
- Process a large volume of vendor invoices and internal vouchers using the PeopleSoft A / P module with a high level of precision.
- Collaborate with vendors and internal teams to resolve any invoice or voucher submission issues before processing.
- Work with internal departments to resolve match exceptions and expedite vendor payments.
- Respond to vendor inquiries and work closely with operational, finance, and procurement staff to resolve any discrepancies or issues.
- Handle business inquiries from internal customers, vendors, and coworkers in a professional and courteous manner.
- Ensure timely processing of invoices by adhering to deadlines set by the AP Supervisor or other relevant stakeholders.
- Review vendor statements to ensure all invoices are properly addressed and communicate any issues to vendors or internal departments.
- Assist with audits, vendor analysis, or voucher analysis when necessary.
- Provide regular updates to the AP Supervisor or other designated personnel on any ongoing issues affecting processing or business operations.
- Prepare vendor summary information for the Treasurer Controller department and other relevant departments as needed.
- Analyze invoices during posting to ensure compliance with purchase order specifications.
- Perform additional duties and projects as assigned.
Requirements :
- High school diploma or equivalent (G.E.D.) from an accredited institution.
- Minimum of 3 years of hands-on accounts payable experience, specifically with AP voucher processing.
- Proficiency in Word, Excel, and PeopleSoft (or similar ERP software).
- Strong organizational, analytical, and communication skills, with the ability to meet deadlines.
- Desired : A degree in accounting, finance, or a related field; experience with PeopleSoft / Oracle FMIS systems.
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