Payroll Coordinator

Join MHA as a Payroll Coordinator and become an essential member of our dedicated fiscal team. In this role, you will work alongside the other Payroll Coordinator in ensuring accurate, timely payroll processing for our 750+ employees, ensuring smooth operations and employee satisfaction. Collaborate closely with our other Payroll Coordinator and HR team to ensure accuracy and compliance in all payroll and benefits data, fostering strong cross-departmental connections.

Payrate : $30 per hour

Schedule : Mon - Fri 9a - 5p, 40 hours per week

Essential Position Functions

1. Process weekly payroll, ensuring timely payments to all employees in accordance with relevant laws and regulations.

2. Process Change of Status forms for employee changes in the Payroll system.

3. Follow up with employees and supervisors on timecard discrepancies.

4. Maintain and update employee payroll information by collecting, calculating, and entering data accurately.

5. Address and resolve payroll discrepancies and respond promptly to payroll-related inquiries from staff.

6. Prepare payroll activity reports, covering earnings, taxes, deductions, leave, disability, and non-taxable wages.

7. Work closely with the other Payroll Coordinator and HR department to ensure seamless integration of payroll and benefits data.

8. Reconcile withholding accounts in accounting system to payroll system, address discrepancies.

9. Assist management staff with training on timecard entry, adjustments, and time-off requests.

10. Stay up-to-date on changes in payroll systems, tax regulations, and compliance requirements to implement necessary updates.

11. Conduct regular audits and reconciliations of payroll accounts to verify the accuracy of financial records.

12. Assist with statutory filings and other periodic reporting as required by law.

13. Perform other duties as assigned by supervisor.

Requirements

• Bachelor’s degree in a related field or at least two years of payroll experience preferred.
• Proficiency in processing payroll for a diverse workforce and adaptability to various payroll software systems.
• Demonstrated ability to ensure accurate and efficient payroll processing.
• Knowledge of federal, state, and local payroll laws and regulations with the ability to interpret and apply them to maintain compliance.
• Professionalism and confidentiality in handling employee inquiries related to payroll matters.
• Expertise in maintaining accurate payroll records and documentation to support audits and uphold internal controls.
• Collaborative approach to working with the other Payroll Coordinator and HR team.
• Keen attention to detail and proactive, yet friendly approach is a must.

Benefits