Litigation/Administrative Secretary

Position : Litigation / Administrative Secretary

Location : Downtown Los Angeles, CA (Hybrid, 3 days onsite M, W, Th)

Pay : $85,400 to $100,000 annually

Experience : 5 years’ experience to be responsible for providing expert support to attorneys and professionals for all administrative and litigation / transactional functions of the Administrative Department.

Type : Full-time; Direct Hire

Schedule : Monday - Friday, 9 : 00 am to 6 : 00 pm

Kent Daniels & Associates is seeking a Litigation / Administrative Secretary to join our dynamic law firm client!

Job Description :

• Provide mentorship to Practice Assistants regarding firm administrative procedures.
• Collaborate with Administrative Managers to develop trainings.
• Provide supplemental support to professionals, attorneys, and managers; act as a resource regarding all types of administrative support.
• Engage with attorney service companies relating to delivering litigation materials to courts and counsel, including service of process documents and subpoenas.
• Communicate directly with court / administrative offices to confirm rules and procedures.
• Review basic documents to ensure compliance with applicable rules.
• Assist / deliver litigation training programs for attorneys, paralegals, secretaries, and other users of Administrative Department resources.
• Proofread and prepare documents for final drafts; complete redlining accurately.
• Copy, scan, fax, upload and email documents.
• Send, track and manage document projects in conjunction with Word Processing Center and outside vendors.
• Arrange couriers, shipments and track status and delivery.
• Interact and liaison with attorneys and staff regarding support needs, current projects and additional support.
• Process expense reports; coordinate payment of invoices, charge vendor invoices to client / matter.
• Arrange for meeting rooms, confirm additional resources and set up, and coordinate guest needs.
• Complete client intake forms.
• Calculate and complete time entry, research and assign task codes, confirm time entry in accordance with client guidelines and makes corrections / submits final time.
• Coordinate with Travel Department, confirm reservations and any changes.

Position Requirements :

• Proficiency with online litigation platforms (CM / ECF and third-party vendors), Electronic Fax Program, Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat Suite, Litera Compare, Best Authority, DocXtools / DocXtools Advanced.
• Knowledge of PACER, Court Alert and other electronic court databases a plus.
• Thorough knowledge of litigation procedures and ability to research rules and procedures.
• Thorough knowledge of litigation procedures.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• High level of attention to detail and commitment to producing high-quality work.
• Ability to research rules and procedures.
• Ability to work independently in a fast-paced environment with consistent high level of accuracy with strong analytical and problem-solving skills.
• Ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results.
• Produce accurate work while meeting time-sensitive deadlines.
• Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills.
• Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities.

Kent Daniels & Associates is part of Array Corporation , the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Position : Litigation / Administrative Secretary

Location : Downtown Los Angeles, CA (Hybrid, 3 days onsite M, W, Th)

Pay : $85,400 to $100,000 annually

Experience : 5 years’ experience to be responsible for providing expert support to attorneys and professionals for all administrative and litigation / transactional functions of the Administrative Department.

Type : Full-time; Direct Hire

Schedule : Monday - Friday, 9 : 00 am to 6 : 00 pm

Kent Daniels & Associates is seeking a Litigation / Administrative Secretary to join our dynamic law firm client!

Job Description :

• Provide mentorship to Practice Assistants regarding firm administrative procedures.
• Collaborate with Administrative Managers to develop trainings.
• Provide supplemental support to professionals, attorneys, and managers; act as a resource regarding all types of administrative support.
• Engage with attorney service companies relating to delivering litigation materials to courts and counsel, including service of process documents and subpoenas.
• Communicate directly with court / administrative offices to confirm rules and procedures.
• Review basic documents to ensure compliance with applicable rules.
• Assist / deliver litigation training programs for attorneys, paralegals, secretaries, and other users of Administrative Department resources.
• Proofread and prepare documents for final drafts; complete redlining accurately.
• Copy, scan, fax, upload and email documents.
• Send, track and manage document projects in conjunction with Word Processing Center and outside vendors.
• Arrange couriers, shipments and track status and delivery.
• Interact and liaison with attorneys and staff regarding support needs, current projects and additional support.
• Process expense reports; coordinate payment of invoices, charge vendor invoices to client / matter.
• Arrange for meeting rooms, confirm additional resources and set up, and coordinate guest needs.
• Complete client intake forms.
• Calculate and complete time entry, research and assign task codes, confirm time entry in accordance with client guidelines and makes corrections / submits final time.
• Coordinate with Travel Department, confirm reservations and any changes.

Position Requirements :

• Proficiency with online litigation platforms (CM / ECF and third-party vendors), Electronic Fax Program, Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat Suite, Litera Compare, Best Authority, DocXtools / DocXtools Advanced.
• Knowledge of PACER, Court Alert and other electronic court databases a plus.
• Thorough knowledge of litigation procedures and ability to research rules and procedures.
• Thorough knowledge of litigation procedures.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• High level of attention to detail and commitment to producing high-quality work.
• Ability to research rules and procedures.
• Ability to work independently in a fast-paced environment with consistent high level of accuracy with strong analytical and problem-solving skills.
• Ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results.
• Produce accurate work while meeting time-sensitive deadlines.
• Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills.
• Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities.

Kent Daniels & Associates is part of Array Corporation , the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.