Administrative Assistant III

Job Title : Administrative Assistant

Location : Birmingham, AL 35203

Duration : 12 months

Shift : 1st Shift , Monday to Friday

Job Duties & Responsibilities

• Handling invoice reconciliation and ensuring that the proper supporting documentation is provided, including creating PO revisions and processing invoice holds and communications with contract administrators.
• Assist with the onboarding of underground distribution support and Land Acquisition supplemental workers.
• Provide support for administrative activities associated with projects : scanning and entry of documentation into CRE software (RMS), closing of Fee land files, mailing certified letters, and sending information to Record Center.
• Coordinate the distribution of 1099's to those landowners that received payment for land rights.
• Assist with the communication of CRE information to our internal customers.
• Calendar management, assistance with timekeeping, and other administrative support.
• Scheduling and setting up meetings and lunches.
• Order office supplies, distribute mail, and support overall needs of the floor.
• proactively assist other administrative assistants as needed, coordinate coverage and provide back-up as needed.
• Maintain orderly and organized files, including adherence to retention schedule and archiving of departmental files.

Job Requirements :

• Education Requirements :
• High School Diploma or equivalent required.

Preferred Experience :

• Experience in invoice processing.
• Experience with Accounting software - Oracle - is a plus.
• Experience in Timekeeping is a plus.
• Experience working with Southern Company (or working with a Contractor working for Southern Company) is a plus.
• Experience working in a fast-paced environment.

Knowledge, Skills & Abilities :

• Proficiency in the following areas is required :
• Accounting / Auditing knowledge and skills.
• Taking initiative / self-directed.
• Organizational skills (Ability to multi-task.).
• Time management (Ability to meet deadlines.).
• Analytical skills (Continuous Improvement / Process Improvement).
• Oral communication.
• Detailed oriented.
• Written communication.
• Interpersonal skills.
• Customer focused.
• Computer skills.
• Proficiency in the use of the following computer software is required :
• Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Advanced Level in Excel desired (including creating pivot tables, reports, etc.).
• Proficient in the use of the following computer software is preferred :
• Enterprise Solutions (Maximo, MRS, Oracle) desired.

Behavioral attributes :

• Maintain a professional demeanor.
• Always maintain confidentiality of sensitive information.
• Demonstrate flexibility and adaptability to changing priorities and work with a sense of urgency.
• Ability to handle multiple tasks and requests from other departments.
• Ability to work in a team environment with diverse disciplines and backgrounds.
• Able to exercise independent judgment and discretion and able to work with minimal direction.
• Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service.
• Self-motivated in job responsibilities.
• Strategic thinker and problem solver.
Less than 1 hour ago