ABOUT KAVA CULTURE
We are a health-conscious, alcohol-free, company that takes pride in being an active part in changing the world for good.
We bring people together, create communities, and value each other and our planet. Kava Culture corporate and franchise locations focus on creating high quality, crafted cocktails, while our sister brand, Botanical Brewing, produces a wide range of alcohol-free euphoric teas, including kava, elixir, and other special botanicals.
Our passion is creating herbal alternatives that taste great and make you feel even better.
ABOUT THE ROLE
Kavanation Botanical Beverage Group, is looking for an experienced Accounts Receivable & Billing specialist
Accounts Receivable (A / R) and Billing Specialist
Role Overview : The Accounts Receivable (A / R) and Billing Specialist is responsible for managing the accounts receivable function within an organization, ensuring timely and accurate billing and collection of payments from customers.
This role requires meticulous attention to detail, strong organizational skills, and the ability to communicate effectively with both internal teams and external customers.
Key Responsibilities :
Billing : Generate invoices accurately and in a timely manner based on sales orders, contracts, or other documentation.
Ensure invoices are sent to customers through appropriate channels (mail, email, etc.).
- Accounts Receivable Management : Monitor and track outstanding accounts receivable balances. Follow up with customers on past due invoices, resolve billing discrepancies, and negotiate payment terms when necessary.
- Cash Application : Apply payments received from customers to their respective accounts in the accounting system. Reconcile payments with invoices and resolve any discrepancies.
- Collections : Contact customers with overdue balances to secure payment. Maintain records of collection efforts and escalate unresolved issues to management as needed.
- Account Reconciliation : Reconcile accounts receivable sub-ledger with general ledger accounts to ensure accuracy and completeness of financial records.
- Reporting : Generate regular reports on accounts receivable aging, collections activity, and billing performance. Provide analysis and recommendations to improve cash flow and reduce outstanding balances.
- Customer Service : Serve as a point of contact for customer inquiries related to billing and accounts receivable. Provide excellent customer service by responding promptly and professionally to inquiries and resolving issues in a timely manner.
- Process Improvement : Identify opportunities to streamline billing and accounts receivable processes, improve efficiency, and enhance overall accuracy and effectiveness.
Qualifications :
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Proven experience in accounts receivable, billing, or related financial role.
- Strong understanding of accounting principles and practices.
- Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Attention to detail and high level of accuracy.
- Problem-solving skills and ability to resolve issues independently.
- Experience with customer relationship management (CRM) software a plus.
Conclusion : The Accounts Receivable (A / R) and Billing Specialist plays a crucial role in maintaining the financial health of an organization by ensuring accurate and timely billing, efficient accounts receivable management, and effective collections processes.
With strong attention to detail, communication skills, and a proactive approach to problem-solving, this role contributes to the overall success of the finance department and the company as a whole.
Bachelor's degree in accounting or related field
- 5+ years of experience in the preparation and maintenance of financial records
- Proficient using QuickBooks Online and Excel
- Exceptionally well organized, reliable, and able to manage time effectively across multiple projects and meet deadlines
- Communicates clearly, concisely, and professionally both verbally and in writing
- Ability to problem solve and come up with possible solutions
- Solid understanding of generally accepted accounting principles (GAAP)
- Willingness to learn new software programs and incorporate technology into workflow
- MultiUnit Bookkeeping experienced preferred.
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