Executive Assistant

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build.

Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams.

We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of : Genuine. We, Not I. All In.

Reporting & Working Relationships

• Reports to the Senior Vice President
• Able to assist multiple Executives with competing priorities and meet deadlines
• Interacts regularly with other Division Executives and Corporate Department Heads
• Serves as contact for select clients and their Executive Assistants
• Works with fellow Executive Assistant / Office Manager to effectively manage the administrative functions of the office

Key Responsibilities

• Project manage the administration of key executive initiatives to ensure that they are completed with high quality and within the deadline
• High-level calendar and schedule management
• Coordinate all travel accommodations
• Schedule, plan and coordinate internal and external meetings, lunches / dinners, interviews, video conferences and conference calls
• Coordinate department public relations functions, as assigned, such as special events, fundraising events, conferences, seminars, etc.
• Coordinate with Business Development to maintain staff memberships to professional organizations or licenses
• Maintain contacts and manage client follow-up calls and meetings
• Draft, finalize and maintain vendor contracts
• Compose and produce a variety of business correspondence, reports, confidential documents and / or forms
• Track, maintain and report on various data to support executives
• Prepare and process expense reports
• Review and reconcile office invoices
• Order supplies and materials as needed
• Provide front desk and switchboard coverage as required
• Perform basic administrative and support functions for office
• Other tasks and duties as assigned

Qualifications :

• 7-10 years of administrative support experience in 500+ size company and at least 5 of those years supporting VP level or above
• Due to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is critical
• High proficiency in calendaring using Microsoft Outlook
• High proficiency with Word, Excel and PowerPoint programs
• Willingness to take on a variety of responsibilities for executives and work non-traditional hours as needed
• Forward-thinking and has an ability and willingness to anticipate needs and be proactive
• Willingness to partner with Executives to achieve a high-performing partnership and department
• Ability to partner with Executives and the administrative team to meet the needs of the office
• Ability to compose non-routine correspondence on own initiative
• Event and meeting coordination experience
• Experience in working in a fast-paced environment with the ability to meet daily deadlines
• Strong attention to detail and solid follow through
• Ability to write and communicate effectively
• Travel is required within the metro-Denver area and Phoenix offices for meetings and events as needed

In accordance with Colorado’s Equal Pay for Equal Work Act (SB19-085), we are including McCarthy’s good-faith and reasonable estimate of a range of entry level base compensation at the time of the posting.

This does not include possible bonus and other benefits which can impact total compensation. Given the dynamic nature of the large-scale commercial construction industry, a candidate’s project portfolio and background can change the role and compensation for which that candidate might be qualified.

The title and pay range for this role could change based on candidate qualifications and experience. Pay Range : $55,000 69,600.

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.

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