Colorado State Patrol Program Assistant

This position is open only to Colorado state residents.

All candidates should make sure to read the following job description and information carefully before applying.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado. Our Core Values Unity, Honor, Service.

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees.

Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative.

Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

CDPS is an equal opportunity employer.

ABOUT THE WORK UNIT

The mission of the Colorado State Patrol is to ensure a safe and secure environment for all persons by utilizing the strengths of its members and providing professional law enforcement services that reflect honor, duty, and respect.

Through high visibility, strict enforcement, maximum resource deployment, and community education, the CSP promotes safety, protects lives, and preserves state highways.

ABOUT THE JOB

The Program Assistant provides professional administrative support to the Executive Security Branch and may include management of multiple budgets, procurement management, grant management, multi-agency task force overtime and overtime tracking, inventory management.

They function as the officer manager; working independently with minimal supervision. Develops internal processes, internal planning documents and supports the internal operations where needed.

May assign tasks, monitor progress and workflow, check work products and establish business unit work standards. Provides program support as needed to all business units within the work unit.

KEY RESPONSIBILITIES

• Manage the Colorado Automotive Reporting System (CARS) and Colorado Operations Resource Engineer (CORE) database.
• Establish internal and external work-flow processes.
• Provide program support for troop and district commanders as needed.
• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the Commander accordingly.

Make referrals to appropriate staff or provides requested information.

• Reconcile expenditures monthly and keeps section commander informed of budgetary issues.
• Manage and reconcile the petty cash account, if applicable, and requests for reimbursements and end of year accounting of funds.
• Ensure the proper use of any state-issued credit card (Pro-card) and respond to audit requests from the Commercial Card Group.
• Develop workflow processes for business unit effectiveness and efficiency.
• Fulfill information requests from internal stakeholders.
• Safeguard the integrity of the individual section files.
• Plan and coordinate arrangements for professional training and / or conferences.

MINIMUM QUALIFICATIONS

Option 1

• Four years of professional experience in program support and office management.
• Please Note : This experience must be clearly documented on your application and the supplemental questions must be answered.

Option 2

• Bachelor's degree from an accredited institution.
• Please Note : This experience must be clearly documented on your application and the supplemental questions must be answered.

CONDITIONS OF EMPLOYMENT

• Requires successful completion of a background investigation that includes a polygraph exam, drug test and background investigation.
• Must be Colorado resident at the time of application.

WORK ENVIRONMENT

• Primarily 8 : 00 am 5 : 00 pm work hours, Monday-Friday.
• Approximately 100% spent in the office.
• This position is located in downtown Denver.

PREFERRED QUALIFICATIONS

• Budget experience.
• Experience with Microsoft Suite (Word, PowerPoint, Excel, Outlook, Publisher and Access).

EQUITY, DIVERSITY AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

J-18808-Ljbffr