Events Coordinator- FT- Day

Overview

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed.

With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning.

It's also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change."

Come join our Amazing team here at Hackensack Meridian Health! We offer EXCELLENT benefits, Scheduling Flexibility, Tuition Reimbursement, Employee Discounts and much more !!!

This position provides a variety of customer service, educational, and support functions relevant to the implementation of educational programming for physicians, rehabilitation, and other health science professionals.

Responsibilities include the planning, coordination, marketing, and implementation of CME / CEU activities and other department programs / projects / functions.

An integral component involves maintenance of CME / CEU accreditations, as well as the monitoring of accreditation compliance and training of personnel within other departments and co-sponsoring organizations.

Responsibilities

• Prepares applications for continuing education credit, complying with accreditation guidelines and submission dates in all facets of educational activity planning, closeout, and follow-up with 100% accuracy
• Maintains electronic / hard copies of continuing education activity files and stores all CME e-mail communication and where appropriate, other relevant e-mail and maintains binders for CME activities and communicates / provides training to liaisons and joint sponsors, when requested / assigned
• Consistently and proactively seeks advisement, review approval / approval of Adm. Director, prior to communicating with or finalizing any documentation / actions involving CME / CEU accrediting bodies / accreditations.
• Assists in preparation of organizational / departmental accreditation surveys.
• Courteously and promptly follows up on all customer inquiries / requests related to registration, pre / post conference / educational activity needs
• Exhibits professional demeanor and is accessible and supportive to attendees / speakers in managing registration area
• Systematically and efficiently expedites speaker requests relevant to travel / hotel AV, handouts, reimbursements, etc.
• In consultation with Adm. Director, formats preliminary templates of CE announcement / brochure, proofreads and re-proofs subsequent drafts with astute attention to details, including accreditation compliance and submits for printing after final review / approval of Adm. Director
• Researches appropriate audiences (past attendance lists / professional organization websites, etc.) and develops preliminary marketing lists which include approximate counts and costs, and after consultation / approval from Adm.

Director, orders labels and organizes the electronic / hard copy mailing processes

• Submits advertisements in appropriate publications / websites after review / approval of Adm. Director, and initiates ongoing actions to enhance marketing effectivieness to internal and outside customers.
• Prepares forms using appropriate templates and proactively ensures that participants at live educational events complete pre / posttest and any other evaluation / surveys / paperwork in the required time periods
• Accurately tallies / electronically scores conference evaluation forms and communicates relevant written / verbal feedback to Adm.

Director; and forwards follow-up surveys, as appropriate.

• Prepares / faculty / planning committee / invitation / materials / thank you letters, and other hard copy and electronic communication, customizing department templates to specific events and obtains approval from Adm. Director
• Demonstrates proactive / repeated actions to obtain all required material from faculty / planning committee and effectively facilitates the distribution and reproduction of conference / educational materials / handouts
• Efficiently coordinates the conference registration process and monitors and carries out all related clerical / procedural functions, maintaining accurate, ongoing, and organized records of activity expenses, attendance, etc.

demonstrating effective multi-tasking and prioritization of functions.

• Follows established dept. protocols for all meeting planning events coordinator functions.
• Reserves and sets up AV equipment and / or books AV consultant for events, as appropriate, and competently operates basic AV equipment, and monitors maintenance and rental of department equipment
• Types letters, memos, brochure copy, and related documents with 95% accuracy
• Demonstrates proficiency in all software applications relevant to primary job functions,i.e. Microsoft Office, MSL, ProProfs, Survey Monkey, on-line grants, and enduring materials.
• Composes electronic / written correspondence, compliance documentation, research-related and other written material with high level of clarify and accuracy.
• Verbal communication demonstrates high level of clarity and is followed up with appropriate electr
• Assists Adm. Director in planning continuing education (rehab / CME) schedule by researching appropriate dates from logistical / marketing perspectives
• Reserves meeting rooms and completes / files appropriate written / electronic documentation / paperwork and creates / updates PD / CME calendar for CME / CE events
• Contributes topic / speaker suggestions based on review of past evaluations / needs assessments / attendee feedback, and other appropriate sources.
• Manages primary department telephone lines, including course registration / information and Adm. Director's primary phone line
• Orders office, educational, and orders office, educational, and other supplies and materials
• Coordinates file storage pro
• Tracks when new students are starting and forwards materials
• Obtains and ensures that all student pre-clinical health information and other documentation is received in accordance with established deadlines
• Schedules GO; ID badge appt., FIT test
• Other duties and / or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

• Graduate of four year bachelor's program.
• Minimum of two years of related experience.
• Familarity with PC and audio visual equipment.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.