Operations Administrator

POSITION SUMMARY :

The Operations Administrator is responsible for the coordination and administration of operational activities within the company, including developing and maintaining processes and procedures as well as overseeing the execution.

The Operations Administrator also acts as a liaison between departments to ensure that operations are running smoothly and efficiently.

In addition, they provide support to the Operations Manager in planning and executing projects.

ESSENTIAL JOB FUNCTIONS :

• Prepares all documents and submits to the local governmental agencies for necessary permits for jobs to include drafting of site plans and other projects
• Call in to local governmental agencies and set up inspections (building, fire, electrical) for all on-going projects
• Handle all internal documentation required for all new jobs
• Submits sales orders and purchase orders
• Keeping track of inventory and ordering stock parts and equipment for installation crew vehicles
• Works with inventory staff to that the ensure appropriate equipment is ordered for the job
• Maintain and update current project software
• Prepares walk through packets and warranty documents for the closing of all jobs
• Assist with keeping an open line of communication with customers and subcontractors
• Managing and updating company databases
• Coordinate job team members and resources
• Develop job plans and timelines
• Coordinate workflows and jobs
• Tracks project progress and performance and prepare reports for management
• Regular attendance at work and provides appropriate flexibility
• Adherence to safety guidelines and policies
• Other job-related duties as assigned

QUALIFICATIONS :

• 1-2 years of obtaining permits from governmental agencies experience is preferred
• Demonstrate a strong work ethic, exhibit reliability, and display flexibility in responsibilities
• Possess fundamental computer skills, including proficiency in Microsoft Office, while demonstrating a reasonable level of tech-savviness
• Ability to perform independently as well as collaboratively within a team, and demonstrating a willingness to undergo on-the-job training as necessary
• As a condition of employment, employer will conduct a background check and drug screen prior to hire
• Ability to understand, speak and write English

EDUCATION AND CERTIFICATIONS :

High School diploma, GED, or equivalent

BENEFITS

• Medical / Dental / Vision insurance offered
• PTO and Holiday pay provided + weekly payroll

ADDITIONAL INFORMATION

• Compensation Range : based on experience
• Position Hours : 7 : 30AM-4 : 30P

PHYSICAL REQUIREMENTS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and interpret directions.

The employee frequently is required to use hands or fingers with appropriate dexterity. The employee is required to stand, walk, and reach with hands and arms.

The employee must occasionally lift and / or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

WORK ENVIRONMENT :

Work is performed in a fast-paced office, attached to a warehouse setting with frequent interruptions. Occasional need to travel to other locations as necessary.

OTHER :

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.

Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.