Finance Director

Job Description

Job Description

Finance Director

Position Title : Finance Director

Classification : Unclassified / Exempt

Reports to : Executive Director

Location of Work : Hybrid; nearly 100% remote work; will have to attend on-site meetings as needed

Position Purpose

Responsible to administer, advise, manage / coordinate and oversee the financial management programs and activities of the St.

• Charles Parish Housing Authority's (SCPHA) owned and / or managed properties, non-profit, and LLCs including day-to-day financial operations;
• asset and debt management; directing, maintaining, and controlling an accounting system that properly reflects the financial position of SCPHA;
• interpreting, communicating and administering Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), IRS, HUD standards and regulatory requirements, and SCPHA policies and procedures;

and supervising SCPHA staff that may assist with accounting functions. Your role will be crucial in ensuring accurate financial reporting, optimizing project profitability, and providing strategic insights to support decision-making processes.

The ideal candidate will have a solid understanding of both accounting principles and the intricacies of development projects, along with exceptional leadership and communication skills.

Essential Functions and Basic Duties

Assumes responsibility to administer, advise, manage, coordinate, and oversee the financial management programs and activities of the Agency's owned and / or managed properties, non-profit, and LLCs.

a. Ensures all accounting activities, day-to-day financial operations, and asset and debt management are in accordance with established legal, regulatory (GAAP, GASP, IRS, HUD), and SCPHA policies and procedures.

b. Works with SCPHA Executive Director to set budgeting priorities for, including but not limited to, the agencys various programs, operating fund, capital plans and reserves

c. Oversees and prepares entries and adjustments to SCPHA general ledger, financial records, files, and statements

d. Ensures internal and external financial transactions are accurately and timely recorded and reported.

e. Maintains accurate fiscal records for annual audits, eliminating any findings or questionable cost.

f. Prepares and electronically submits all required periodic, end of year and special reports and supporting documentation while ensuring accuracy and timeliness.

g. Assists department / program staff with financial and variance analyses and budget preparation. Analyzes and calculates operating subsidy and revisions.

Analyzes Units Months Leased (UML) and HUD-approved exempt vacancies. Prepares annual budgets and revisions. Monitors costs and expenses.

h. Reconciles and balances financial statements and accounting records and ledgers. Analyzes revenue and expenditures. Researches and reviews financial activities, compiles findings and recommendations for managerial decision-making.

i. Performs capital funds accounting and budgeting. Processes payment vouchers via eLOCCS and reconcile disburse funds and expenditures.

j. Invests surplus funds as needed.

k. Analyzes financial data submission and management data submission at fiscal year-end prior to electronic submission to HUD.

l. Administer employee benefit program-retirement, life insurance, health insurance, worker's compensation, etc.-including annual review and procurement.

m. Develop and implement financial strategies to support development projects.

n. Analyze project cost, budgets, and forecasts to identify potential risks and opportunities.

o. Oversees, submits and reconciles payroll bi-weekly

p. Works with agency consultants, contractors and vendors to ensure that the finances of SCPHA are protected and maintained, and that expenditures are reasonable and allowable

q. Serves as the lead for formal procurement processes including, but not limited to RFPs, SOQs, sealed bids and the various allowable agency procurement processes

Assumes responsibility for directing, maintaining, and controlling an accounting system that properly reflects the financial position of SCPHA, and managed properties and for the effective performance of all finance functions.

r. Ensures accounting functions and duties are accurately and promptly completed. Ensures accounting errors and discrepancies are researched and resolved.

s. Prepares journal entries and balances work in more complicated accounting areas.

t. Ensures accuracy of general ledger accounts and associated components for all programs, including Public Housing, Housing Choice Voucher, Capital Fund, Grants, non-HUD programs, non-profit, and LLCs.

u. Oversees the preparation of regulatory and governmental reports. Reviews financial information needed to ensure an accurate statement of SCPHA, its managed properties, non-profit, and LLC's financial position to various regulatory agencies.

v. Maintains and / or implements financial management systems and processes as needed to ensure accurate tracking of SCPHA finances

w. Oversees fixed asset portfolios. Prepares depreciation schedules.

x. Ensures financial records agree with all approved budgets and comply with financial reporting requirements, audit review, and information technology templates that exist in the software.

y. Analyzes and monitors financial and management categories for the purpose of achieving maximum PHAS scoring.

Maintains expert knowledge of all financial aspects of Public Housing Authority programs, including the non-profit and LLCs.

z. Maintains detailed knowledge and expertise of Public Housing and Housing Choice Voucher programs, bond financing, capital funds, non-HUD programs, non-profit, and LLCs.

aa. Effectively interprets, communicates, and administers HUD programs, policies, and procedures as they relate to the financial operation of the Agency and its managed properties.

bb. Researches and reviews federal publications and websites as well as industry publications as they relate to Agency financial requirements.

cc. Maintains thorough knowledge of developments in the finance and accounting field and of changing governmental and legal requirements.

dd. Ensures accounting function compliance with regulations and policies that are relevant to other Federal, State, and Local regulatory requirements, and SCPHA policies and procedures.

Effectively ensures optimal performance of the Finance Department.

ee. Provides leadership to finance department personnel through effective objective goal-setting, delegation, and communication.

ff. Trains and directs accounting staff. Provides support and conducts meetings as needed.

gg. Completes performance appraisals for self and assigned staff on time. Implements and / or adheres to corrective actions or performance improvement plans as needed.

Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with SCPHA personnel and management, auditors, HUD, and other external business and accounting professionals.

hh. Primary point of contact with banks, investment firms, insurance companies, and auditors; signatory on financial entity instruments, including but not limited to, checks, credit cards and deposit slips.

ii. Provides highly complex administrative support, interpretation, and training on financial matters, physical needs assessment, Agency 5-Year Plan, and budget preparation to Executive Director, senior management and programs.

jj. Responds to financial and budget-related questions promptly and courteously.

kk. Ensures management is appropriately informed of area activities and of any significant problems.

ll. Completes related reports accurately and timely. Completes special and / or ongoing projects as assigned.

mm. Attends meetings and training as needed.

Assumes responsibility for related duties as required or assigned.

nn. Monitors departmental policies and procedures and makes recommendations for revisions.

oo. Attends seminars and professional conferences, as needed and approved.

pp. Ensures work area is clean, secure, and well maintained.

qq. Adheres to SCPHA policies and procedures. Complies with Executive Director's expectations of senior management.

rr. Other duties or tasks as may be assigned by the Executive Director or Deputy Director.

QUALIFICATIONS

• EDUCATION / EXPERIENCE : (1) Bachelor's degree in finance or business administration, or a related field and five to seven years of progressively responsible HUD Public Housing and Housing Choice Voucher programs;
• or equivalent non-profit financial management experience in the development, planning, funding, recording journal entries, bank reconciliation, preparing financial statements;

and experience in analyzing transactions, preparing adjustments to journal entries, analyses, and audit schedules, of which a minimum of three years must have been in a supervisory capacity or (2) some equivalent combination of education and experience.

PREFERRED KNOWLEDGE : Thorough knowledge of the principals, policies, rules, regulations, and procedures governing Public Housing and Housing Choice Voucher including HUD regulations, GAAP and GASB standards, Capital Fund, non-HUD programs, and non-profit instrumentalities, and LLCs.

Thorough knowledge of HUD's online Real Estate Assessment Center (REAC) to include, but not limited to : eLOCCS, FDS, VMS, Two-year tool, IMS / PIC, EIV, EPIC, SPEARS.

Thorough knowledge of Housing Software.

Excellent knowledge of and use of Microsoft Word, Outlook, and Excel spreadsheets, formulas, and cells.

Knowledge of the principles of real estate management and development, affiliated non-profits, and related activities LIHTC and RAD is preferred.

SKILLS / ABILITIES :

Strong leadership and managerial skills.

Strong interpersonal skills.

Excellent written and verbal communication abilities.

Ability to comprehend and execute complex governmental regulations. Solid planning, organizational, and analytical abilities.

Demonstrated ability to design, recommend, and implement modifications of accounting methods, procedures, forms, and records.

Flexible work from home options available.