Executive Administrative Assistant

Job Description Summary

If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.

Reporting to the Chief Financial Officer at GE HealthCare, the Executive Administrative Assistant to the CFO will support the GE HealthCare Chief Financial Officer directly, based out of Chicago, IL, USA.

Job Description

Responsibilities :

• Support Vice President and Chief Financial Officer in all related administrative tasks, and the business operating mechanisms (bi-weekly, monthly and quarterly staff meetings and board meetings, etc).
• Produce correspondence, presentations, meeting agendas, and emails. Handle highly confidential and sensitive information.

Provide calendar, meeting, and conference management.

• Effective and efficient partnership with the Executive staff administrators, leading multi-faceting meeting coordination & planning, and other support as needed.
• Act as the lead Executive Assistant for all Finance Admins globally.
• Coordinate complex travel arrangements. Process monthly corporate card and cash expenses.
• Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.
• Support key projects / initiatives roll outs within Finance. Provide general office administrative services and support.

This includes, but is not limited to, supporting the onboarding of new employees / contingent workers, answering questions re : central sites, internal processes, and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management.

• Proactively resolve scheduling conflicts as they arise. Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.
• Assist with organizing team building activities and help make the office place a positive / enjoyable experience.

Required Qualifications :

• Associate degree or equivalent and 3 years of executive administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior executive level.
• Strong demonstrated writing skills, articulating complex ideas in an easy-to-understand manner. Positive personality that enjoys their position, is a good cultural fit for the team, and quickly seen as a go-to person that knows how to get things done and has fun doing it.
• Experience at an advanced level using Microsoft Office applications as well as use of the internet and web applications (i.
• e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams and tables of data;

Concur; Oracle / SAP (a plus).

Strong attention to detail with a keen eye to anticipate concerns / make recommendations while delivering to deadlines.

Strong independent critical thinking skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results.

• Excellent interpersonal, verbal and written communications skills including strong grammatical skills. Ability to effectively interface with senior management and high-profile customers.
• Extremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities.
• Self-Starter, proactive, able to exercise independent judgment with minimal direction. Demonstrated ability to grasp new concepts and think quickly.

Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions.

Team player and strong relationship builder capable of working within a cross-functional and globally diverse teams across different time zones.

Can do attitude and willingness to help those outside of direct clients.

Preferred Qualifications :

• Associate degree OR at least five years’ experience working in administration, office management, or related field in a corporate or professional global business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.
• Professional approach, good judgment, creative problem solver. Possessing the personal drive and commitment to implement innovative solutions.
• Experience with Global travel arrangement coordination for executives. Passports, Visa requirements, etc. Personal or business global travel experience is a plus.
• A self-starter able to work on own initiative and well in a team environment.
• Professional interest to learn, grow in your role with aspirations for career advancement.

J-18808-Ljbffr