Coordinator, Accounts Payable (AP)
REPORTS TO : Supervisor, Accounts Payable & Procurement FLSA : Non-Exempt
SUPERVISES : N / A Last revised : April 2024
JOB SUMMARY :
Responsible for supporting the Accounting team with various tasks including entering all bills and invoices, as well as assisting with travel approval and general expense tracking and reconciliation.
RESPONSIBILITIES :
- Accurately review and enter accounts payable bills and assist departments to ensure bills are approved as part of a routine schedule.
- Accurately enter data into various systems and platforms, reconcile bills against org databases.
- Monitor and manage Finance email inboxes daily; accurately route and provide support for sample collection personnel, staff, and vendors in accordance with Finance policies and procedures.
- Review and approve travel requests.
- Track, manage, and maintain company credit cards and expense reports.
- Ensure vendor profiles and documentation are accurate and up-to-date.
- Generate, review, and distribute Accounts Payable reports.
- Assist the AP Team in ensuring compliance related to procurement policies.
- Assist in the monthly close process and financial audits.
- Seek continuous improvement of processes and policies.
GENERAL :
- Maintain confidentiality at all times.
- Projects and other duties as assigned.
REQUIRED QUALIFICATIONS :
- 2+ years of relevant experience or an equivalent combination of experience and education.
- Moderate proficiency in a Microsoft centric environment (Windows, Excel, Outlook, etc.)
- Comfortable and efficient working between multiple software applications. Primary systems include : Bill.com, Sage-Intacct, Jotform, company databases, etc.
- Ability to work independently and prioritize tasks, while still meeting deadlines.
- Demonstrated ability to enter data accurately on a scheduled routine basis.
- Ability to efficiently and respectfully interact with internal and external constituents.
- Values Diversity, Equity and Inclusion among internal and external constituents
- Ability to multitask and to work accurately under pressure.
- Excellent organizational skills.
Flexible work from home options available.
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