Litigation Secretary

Success is always within your reach at Locke Lord.

Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world.

At Locke Lord, our diverse and inclusive culture of collegiality and collaboration core values of the Firm across all of our offices and practices is ultimately reflected in our client experience by culminating in a deep understanding of our clients’ businesses.

Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your professional growth, whether you are a seasoned professional or a recent graduate.

In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous disciplines, including marketing, technology, accounting, human resources, practice support and office services.

We reward our employees with a team oriented work environment, competitive salaries, and a comprehensive benefits program.

General Statement of Duties :

The Legal Secretary is responsible for administrative support in the Firm’s Litigation Department.

Duties & Responsibilities :

Provide administrative support to litigation attorneys in a fast-paced, high-volume practice

Professionally handle confidential, privileged, and sensitive information, and ensure that day-to-day support for attorneys runs smoothly and effectively

Create calendar reminders for docket and other deadlines

Ability to draft, revise, and proofread documents

Prepare, file, and serve (electronically or non-electronically) pleadings and correspondence

Maintain, organize, and manage electronic and paper client files

Assist in preparing material / binders for hearings, depositions, trials, mediations, etc.

Assist with attorney timekeeping (knowledge of DTE is a plus)

Prepare conflict checks and engagement letters; open new client / matter files

Utilize records management software for records requests and retention / disposition (knowledge of FileTrail is a plus)

Assist attorneys with preparing and distributing monthly invoices; communicate with accounting department and clients regarding billing matters

Support attorneys with maintaining calendars and contact lists, as requested

Coordinate all business-related travel arrangements, including submitting all business-related expenses for reimbursement on behalf of the attorneys

Ability to operate standard office hardware (including computers, photocopiers, printers, and scanners) and software to effectively and efficiently perform job duties

Perform word processing duties as required

Exhibit sound judgment, maintain a courteous and service-driven demeanor, provide a high level of service, and display a helpful, proactive, and professional attitude when interacting with clients, opposing counsel, other parties, attorneys, staff, and any other contacts - Support and cultivate these standards.

Maintain familiarity with legal terminology, federal and state agency rules, electronic filing protocols, and basic legal procedure

Display initiative in learning new skills and in expanding existing skills through self-directed development and Firm- sponsored training programs, and in sharing knowledge with others in the Firm

Perform other tasks, duties, and projects as assigned

Education & Qualifications :

Bachelor’s Degree or equivalent work experience required

5+ years of experience supporting attorneys in commercial litigation

Knowledge of state and federal litigation deadlines

Strong skills with document preparation (styles, formatting, etc.), and familiarity with document management databases (iManage DeskSite)

Proficiency in e-filing in federal and state courts

Superior organization skills to handle multiple tasks simultaneously

Keyboarding skills of at least 65 wpm

Advanced skills in MS Word, Excel, Outlook and PowerPoint

Ability to communicate effectively with attorneys, management, and support staff, including acting as a liaison between and among internal departments and outside agencies

Ability to work within a team environment as well as independently

Use initiative and creativity to research solutions to, then solve, problems

High level of discretion and ability to maintain confidentiality related to clients and matters

Additional Information :

Supervisory Responsibility This position does not have any direct reports.

Work Environment This position operates in a professional office environment.

Position Type / Expected Work Hours This is a full-time position. Days and hours of work are Monday through Friday, 8 : 30 a.

m. to 5 : 30 p.m., with one hour for lunch. Evening, weekend, and overtime work may be required as job duties demand.

Travel Little to no travel is expected for this position .

Please Note No third party agency resumes will be accepted.