Administrative Assistant Sr. - Academic

Location : Superior Street

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Job Description :

• Provides advanced administrative assistance to clinical and / or operational initiatives.
• Manages calendars and coordinates meetings for leadership / faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
• Develops meeting materials, agendas, and meeting notes upon request.
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
• Practices project management; work task breakdowns, prioritization, and scheduling.
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
• May orient and coach other Administrative Professionals (AP) across the organization and / or lead committees specific to AP work.
• Manages department lists and directories; creates and maintains departmental organization charts.
• Leads medium to large scale projects and performs other duties inherent to a successful project.
• Other job functions as assigned.

Minimum Qualifications :

• Bachelor's Degree preferred; minimum of 3+ years in a comparable role preferred. Hospital or physician office experience preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

Administrative Professionals Core Competencies :

• Accountability : Acknowledges and assumes responsibility for one's actions within their role. Exhibits willingness to report, explain, and be answerable.
• Demonstrates a high level of care, accuracy and thoroughness.
• Effectively and efficiently manages time, efforts, and workload.
• Communication : Demonstrates good written, oral and listening skills. Clearly conveys and receives information and ideas through a variety of media.
• Continuous Learning : Applies performance measures to everyday work, not just for the annual review. Pursues training and development opportunities consistent with career objectives.
• Professionalism : Creates and fosters collegial relationships to facilitate projects and / or common goals. Presents self to colleagues and patients / internal customers in a manner appropriate for the workplace.
• Service : Determines the wants and needs of patient / internal customers and acts accordingly. Provides excellent customer service.

Education : Bachelor's Degree : Business Administration / Management (Required)

Benefit Statement :

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes :

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits :
• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children's facilities
• Discount purchasing program

There's a Place for You with Us :

At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond.

Lurie Children's and its affiliates are equal employment opportunity employers...

Support email : [email protected]

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