Administrative Assistant to the General Manager

What you will be doing?

• Assist to Resort General Manager as well as Regional Manager in the daily executive office operations.
• Support the Director of Operations and other department heads as needed.
• Organize special functions and events including but not limited to new hire brand orientation.
• Monitoring incoming and outgoing mail; signing for packages from USPS, FedEx, or UPS; receiving mail and packages from couriers and making sure the Receiving Department delivering them to the proper recipient.
• Assist Department Heads with creating POs and closing POs.
• Prepare correspondence, documentation, or presentation materials within the corporate as well as with the Resort guests.
• Creating, updating, and maintaining personnel records, financial records, and other records and databases.
• Assisting with internal and external reports.
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets.
• Scheduling company calendar and updating as needed.
• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed.
• Follow and enforce all company and safety policies as well as keep track of safety training compliance.
• Other duties as assigned. The ideal candidate for this position.

The ideal candidate for this position :

• Minimum one year of Admin work experience, office administrator, or handling administrative responsibilities in a related field.
• Previous hotel or resort experience is helpful but not required.
• High School Diploma; Associate Degree, or Bachelor's Degree in Business, Administration, or related field preferred.
• Excellent written and verbal communication skills.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments / updating calendars a must.
• Excellent time management skills; able to prioritize.
• Motivated to take on additional projects and solve problems.
• Comfortable in a fast-paced environment with multiple tasks and projects at hand.
• Able to organize and manage large amounts of files, tasks, schedules, and information.
• Self-directed and able to work without supervision.
• Energetic and eager to tackle new projects and ideas.
• Answers phone inquiries and directs calls for the executive team.
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
• Highly organized multitasker who works well in a fast-paced environment.
• Willingness to learn and to grow with the company.
• Able to push / pull 25 pounds or more.
• Stand, sit, or walk for an extended period of time.

Benefits :

• Competitive salary.
• Health insurance.
• Dental insurance.
• Vacation and sick / personal time off.
• Flexible spending accounts. (medical and dependent care)
• Company-paid basic life insurance.
• Short-term disability.
• Long-term disability.
• 401(k).
• Travel benefits.

About Sanibel Harbour Marriott Resort and Spa :

Our resort is located on the Punta Rassa, an 85-acre peninsula on San Carlos Bay in Fort Myers, Florida. We are just a short distance from Sanibel and Captiva Islands, featuring beautiful beaches and top attractions.

Water sports and outdoor activities are abundant near our resort, including natural trails, bike, and kayak rentals. Settle into our spacious rooms and suites with private balconies, floor-to-ceiling windows, scenic views, and complimentary Wi-Fi.

Savor delicious cuisine in our hotel restaurants. Join us for a romantic dinner cruise on the Sanibel Harbour Princess Yacht.

Get pampered with a massage at our on-site luxury spa. Keep up your gym routine in our fitness center and take a dip in one of our several pools.

Elsewhere in our Fort Myers resort, discover our flexible event spaces, offering seating for over 900 in our largest venue.

A refreshing getaway awaits you at our Fort Myers, Florida, resort.