Design Project Coordinator (remote optional)

Brown and Caldwell (BC) is seeking a Design Project Coordinator to support projects in our Western Business Unit.

Our ideal candidate will proactively partner with Design Managers and other members of the project team to provide Design Coordination support on engineering projects from start to finish.

Remote work allowed. This role will ideally be based near a BC office in the Pacific Northwest region, Seattle, Portland or Boise.

For the right candidate, remote / virtual from anywhere in the Mountain or West Coast time zones will be allowed.

Job Expectations :

• Assist project managers, design managers, and project analysts with design related project kick-off activities, including but not limited to, development of a work breakdown structure, project management plan, project schedule, and identification of key project success metrics.
• Coordinate production of digital and / or hardcopy design submittals (reports, drawings, specifications, etc) for client review.
• Production and oversight of specifications, including formatting, tracking, and cross-referencing.
• Create and maintain master specification lists, drawing lists, action item lists, consolidated comment logs, decision logs, and other design-related lists / logs as needed.
• Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA / QC plan, and maintain documentation of QA / QC (approvals, markups, etc.

Setup workflows and review sessions through Bluebeam Studio.

• Create and manage internal project design, QC, and deliverable schedules.
• Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
• Coordinate and complete construction administration tasks including preparing addenda and conformed documents of the technical specifications and drawings.

Track, log and distribute contractor submittals, RFIs and Change Orders for internal review and client review.

• Assist with daily local project and national design needs, as assigned by the design manager, project manager, design coordinator lead, and technical staff.
• Work closely with the design managers to lead the design team coordination and communication. Build relationships with design managers and team members;

proactively identify work assignments that need to be completed.

Desired Skills and Abilities :

• Minimum two years’ experience in a professional office setting required; experience in project coordination and construction specification standards / EJCDC in the A&E and construction industry preferred.
• Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, Project, SharePoint, Bluebeam and ProjectWise skills are a plus.
• Candidate should be able to anticipate project needs and have the ability to identify work assignments independently.
• Candidate should be comfortable working directly with senior managers and technical staff.
• Good communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self-motivated with a desire to learn and grow in the role.
• Ability to multi-task and prioritize required.
• Ability to work both independently and in a team environment required.
• Ability to work under multiple deadline pressures required.
• Candidate should be skilled in problem solving.
• Candidate should be willing to work occasional over-time.

Salary Range : The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education.

These ranges may be modified in the future.

Location A : $$

Location B : $$

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation : We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance.

Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific.

For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies.

We strive to be the company of choice to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation.

Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies : Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies.

In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO / AAP Employer. Minorities / Women / Disabled and Protected Veterans are encouraged to apply.

Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.