Responsibilities
Manage and maintain Attorney's complex schedules and calendars.
Serve as primary point of contact for clients in person and over the phone.
Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparation of engagement letters.
Proofread client documents and other legal documents, as requested.
Answer client questions related to the administrative side of the process.
Maintain good communication with clients, attorneys and staff.
Prepare client billing and input time entry.
Schedule travel and meeting arrangements.
Make, screen and route telephone calls, place conference calls and schedule appointments.
Create and maintain legal files and indices.
Set up and maintain files and records.
Assist attorneys with client outreach and business development needs when requested.
Assist with overflow work as requested.
Perform other duties as assigned.
Qualifications :
Minimum of five years' experience providing administrative support to transactional attorneys in a law firm environment.
Proficiency in Microsoft Office Suite required
Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
High level of professionalism and excellent customer service skills
Ability to work independently and as part of a team
Excellent organizational and time management skills
High degree of accuracy and attention to detail
Ability to work efficiently and accurately in a fast-paced environment
Ability to work well under pressure
Ability to maintain a high level of discretion while working with sensitive information and documents
Ability to come into the Dallas office five days of the week
ADA Requirements :
Ability to sit at a desk most of the working day and walk short distances.
Needs manual dexterity, speed and accuracy in handling office equipment.
Ability to work efficiently and accurately in an atmosphere of frequent interruption.
Ability to work in close proximity to other individuals.
Must be able to lift, carry and move objects in excess of 30 lbs.
Ability to carry light objects, e.g., files, small objects and supplies a short distance.
DALLT#
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