Senior Proposals Coordinator

PEPPER MARKETING PROFESSIONALS :

The Pepper Marketing team is a group of forward-thinking, proactive problem-solving, and action-oriented leaders. Each individual is committed to internal client service, poised under fast-paced deadlines, and has a positive, flexible do whatever it takes’ attitude.

Above all, they are excellent communicators.

POSITION SUMMARY :

Reporting jointly to the division president and the senior director of marketing, the marketing - proposals coordinator will improve, support, and be a key player in implementing all marketing and sales support processes.

Responsibilities include but are not limited to, creating formal qualifications, proposals, presentations, and marketing materials within Pepper guidelines in a deadline-driven environment.

The ability to work effectively with Pepper employees at all levels, a strong and clear communication style, and a commitment to the service of internal clients are essential to this position.

PRIMARY RESPONSIBILITIES :

• Facilitate the response process for formal RFQs, RFPs, and associated presentations. Develop materials with the assistance of the director and project team and compile all information to create a thoughtful, well-designed response.
• Attend and play a key role in determining the strategic theme for proposal responses and interview presentations.
• Routinely interact and partner with top executives, project management staff, and the business development director on various requests.
• Evaluate technical content and write / edit proposal sections according to company specifications.
• Coordinate visual marketing strategies in compliance with Pepper brand guidelines.
• Create support materials, including brochures, project cards, and resumes, as needed and maintain an up-to-date library.
• Work effectively within the company's marketing data management tools.
• Assist employees with marketing questions, concerns, and issues promptly and effectively.
• Partner with marketing peers in other offices to share information and assist one another in meeting deadlines.
• Actively seek outside educational opportunities to expand knowledge and build networks.
• Support external PR, communications, and content strategies, including social media, project documentation, website updates, and speaking and award submissions.
• Support internal communications, including team meetings and announcements, as needed.

POSITION REQUIREMENTS :

• Degree in Marketing, Communications, or a related field preferred
• 5+ years marketing / proposal / production experience (Architecture / Engineering / Construction Industry preferred)
• Proficient in Adobe Creative Suite (specifically InDesign), Microsoft Office, and other presentation software.
• Strong time management and organizational skills to coordinate multiple projects and deadlines under minimal supervision.
• Strong written and verbal communication skills.
• Technologically savvy and resourceful.
• Flexible, results-oriented, and solution-focused with a problem-solving attitude.
• Ability to build and maintain strong working relationships.
• Ability to effectively multi-task and pay close attention to details.
• Strong proofreading and editing skills.
• Understanding of the fundamental principles of graphic design.
• Self-motivated with the ability to work independently and as part of a team.
• This position will work onsite in the Milwaukee office.

Pepper Construction is an Equal Employment Opportunity employer.