Executive Administrative Assistant

Executive Administrative Assistant

Job Locations US-MN-Bloomington Requisition ID 20061871 Category IDeaS (a SAS company) Position Type Professional

Passionate people. Loyal clients. Leading solutions.

With a rich culture of creative collaboration and professional growth, IDeaS’ team members build successful careers with us.

IDeaS is proud to be a global powerhouse of innovation and excellence; challenge and reward. No matter where we’re working, our teams come together to create leading revenue management solutions that accelerate our clients’ growth through revenue optimization.

Now we just need you!

The Sr. Administrative Assistant is responsible for providing administrative support for the CFO, Chief Evangelist & Development Officer and the Vice President, Global Marketing for IDeaS programs, policies, and administrative needs.

What you’ll be doing...

• Maintains calendars and coordinate schedules, makes appointments / travel arrangements, and expense reporting.
• Assists with and / or coordinates company events, client visits, catering, etc.
• Creates presentations according to company standards; composes and types / enters documents.
• Assists department staff with administrative duties through the use of online applications.
• Assists with data monitoring, queries, and data integrity for multiple applications.
• Provides training on common office tools and applications to support employees and contractors.
• Assists in performing specialized administrative duties related to the department assigned.
• Assists Executive Team members as needed.
• Performs general office duties such as processing mail, ship material, duplicates and faxes documents, order supplies and equipment, arrange for equipment repair, keep kitchen stocked.
• Serves as point of contact for internal and / or external guests.
• Provides back-up support to the Front Desk and greets guests in a courteous, friendly manner; determine nature of business and follow up accordingly.
• Screens telephone calls, take messages or redirects calls, and respond to routine questions.
• Provides back-up to the Office Manager when needed.
• Keeps process documents up-to-date and maintains accurate filing systems.
• Performs other duties as assigned.

What you’ll bring to us

• 6+ years administrative experience with diverse responsibilities.
• Extensive calendar management experience for multiple executives.
• Proven ability to understand and carry out general instructions.
• Exceptional organizational skills and ability to multi-task in a fast-paced environment.
• Excellent communication and interpersonal skills (written and oral).
• Attention to and interest in detail.
• Ability to work core business hours 7 : 30am-4 : 30pm, and available as needed to align with travel schedules.
• Ability to be onsite 4 days / week.
• Proficiency in MS Office Excel, Outlook, Word, and PowerPoint.
• Expense Management system experience, concur preferred.
• Experience with Salesforce.
• MS Access, preferred.
• Travel as business requirements dictate at management discretion.

We Support Who You Are .

As a global company, we strive to create an inclusive environment where diverse perspectives spark innovation and meet the challenges of an evolving world.

Whether you’re launching a new career or expanding your current one, IDeaS is a company where you can balance great work with all other aspects of your life.

At IDeaS, we also aspire to live our values each day by being Accountable, Curious, Passionate and Authentic. And we continue our quest to build a more inclusive environment that attracts, represents and provides a place for diverse ideas, unique perspectives, and authentic voices.