Job Description
Job Description
Description :
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Verify employee time sheet job code accuracy
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Takes meeting notes and compose meeting minutes for distribution.
- Ensures operation of office equipment by calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Creates purchase orders, receives shipment, researches and obtains quotes
- Contributes to team effort by accomplishing related results as needed.
Requirements :
Administrative Assistant Skills and Qualifications :
- Reporting Skills
- Administrative Writing Skills
- Strong Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
Education and Experience Requirements
- High school diploma or equivalent education required
- 3 years of administrative assistant experience or equivalent experience
- Knowledge of appropriate software including : Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver’s license and current automobile insurance
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