340B Purchasing Agent/Certified Technician

Essential Job Functions

• Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department / service.
• Manage 340b procurement program

Tracks usage and purchasing, utilizes virtual inventory software, and uploads data in regards to 340b medication procurement program.

Coordination, preparation, and posting of monthly 340b transactions.

Responsible to answer any questions during annual audits for work performed during the year. Assist in solving problems that arise during any annual audit of the 340b program.

Resource Management, Drug Inventory, 340bProcurement Program)

Prepares daily clinic department and hospital medication orders and chooses the most financially beneficial products based on GPO and 340b pricing.

Resource management, Drug Inventory, Prepares Orders)

Responsible for managing shortages

Responsible for tracking, ordering and stocking products (or similar alternatives to items not purchasable via normal routes or wholesalers).

Contact and communicate with alternate vendors to procure items on backorder or shortage

Ensure that all vendors are compliant with regulations relating to procurement of pharmaceuticals (i.e. licensed in the state, good-manufacturing practice, USP 797 compliance, etc)

Work with Pharmacy managers to determine suitable alternatives to products on backorder or shortage.

Resource Management, Drug Inventory, Managing Shortages)

Receives, unpacks and verifies pharmacy supplies and medications received against invoice to ensure medication needs are met and charges are accurate.

Distributes the medications to their appropriately labeled location in the pharmacy. Labels, organizes and maintains the drug inventory in a clean and orderly fashion.

Resource Management, Drug Inventory, Medication Receipt & Distribution)

• Distributes medication orders for internal Billings Clinic customers (e.g. outpatient clinics) (Resource Management, Drug Inventory, Internal Distribution)
• Maintains credit area and prepares outdated drug returns for shipment back to return goods vendor. Maintains the purchasing / shipping area in a neat and orderly condition.

Resource Management, Drug Inventory, Drug Returns)

Resolves discrepancies with vendors. Assures contract compliance within purchasing of drugs. Assures adequate supplies of pharmaceuticals or a realistic alternative is available when confronted with manufacturer backorders / outs.

Communicates these situations when appropriate. (Resource Management, Drug Inventory, Supply Management)

Provides for the packaging, shipping / transportation, and assures the billing of items ordered by outside facilities or vendors.

Resource Management, Drug Inventory, Shipping)

Ensures that changes in purchasing procedures are communicated to the Pharmacy Business Analyst for Policy and Procedure update.

Resource management, Drug Inventory, Purchasing Procedures )

Assists with the orientation and training of the alternate purchasing agent.

Education, Staff, Orientation & Training)

• Utilizes performance improvement principles to assess and improve quality.
• Identifies needs and sets goals for own growth and development; meets all mandatory system / departmental requirements.
• Maintains competency in all organizational, departmental and outside agency safety standards relevant to job performance.
• Performs other duties as assigned or needed to meet the needs of the department / organization. Provides assistance to and serves as the backup to the pharmacy purchasing team, when appropriate.

Minimum Qualifications

Education

• High School or GED High school diploma or equivalent
• Other Two (2) years post high school education, preferred

Experience

• Prior experience working in a pharmacy setting (either inpatient or outpatient)
• Prior knowledge and / or experience working with purchasing or inventory management, preferred

Certifications and Licenses

Certified Pharmacy Technician At hire

Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered.

Employees that require a licensed or certification must be properly licensed / certified and the licensure / certification must be in good standing.

Employee Benefits

Billings Clinic Employees

Billings Clinic is a best place to work because if its people. The collegial atmosphere, teamwork, pride in care, and numerous opportunities to grow both personally and professionally help keep our amazing employees here caring for patients.

State of the art facilities and advanced technology gives the health care professionals the tools to provide advanced health care in a healing environment.

• 2019 Billings Chamber of Commerce Employer of the Year
• 2019 Becker’s 50 Best U.S. Companies to work For
• 2019 Women’s Choice Award for America’s Best Hospitals for Patient Experience
• LivAbility One of the Top 25 Best Places to Live in America
• 2016 Outside Magazine’s America’s Best Town

Employees have the opportunity to make a difference in the lives of each other and our patients, making this a truly meaningful place to work.

The organization also offers employees the opportunity to engage in numerous councils and educational opportunities leading to career growth and involvement in decision making and important initiatives.

Beyond giving great care, employees’ ideas and insights are valued at every level of the organization.

At Billings Clinic, it is important to celebrate milestones and ensure that employees feel valued. Recognitions such as the DAISY or BEE Awards, Years of Service and the employee recognition program give everyone the opportunity to show encouragement toward team members who go the extra mile.

Billings Clinic offers excellent benefits and salaries, education assistance, paid time off, and learning plans for career growth.

The combination of excellent benefits, strength of the organization and meaningful work make Billings Clinic one of the best places to spend a career in health care.

Billings, Montana is a friendly college community located near the magnificent Rocky Mountains with great exciting outdoor recreation just minutes from home.

Billings has great parks, trails, public lands, thriving restaurants, excellent schools, safe neighborhoods, and abundant events and family activities.

Explore some of the Billings Clinic employee benefits

Health

BeWell -An employee wellness program with initiatives and resources around Health, Finance, Personal Growth, and Community.

Programs include free blood screenings, flu shots, biometric screenings, health assessment, incentives such as insurance premium discounts for participation.

Medical -Billings Clinic offers a comprehensive self-insured health plan, including a traditional PPO plan and an HSA plan.

The benefit is available to full or part time employees.

• Pharmacy- Our medical plan includes prescription benefit coverage and prescriptions can be filled at the Atrium Pharmacy on our campus with a mailing service available to employees who reside outside of Billings.
• Dental- Preventive and Comprehensive plans include preventive and major dental services such as fillings, extractions, bridgework, dentures and crowns.
• Vision- A vision plan is available; which covers a routine eye exam and provides an allowance for the purchase of frames, lenses or contact lenses.
• Flexible Spending Accounts- We offer two types of spending accounts : health care and dependent care. Both allow you to pay certain expenses with pre-tax dollars.
• HSA Savings Accounts- We offer an HSA savings accounts and an employer contribution for full time employees.

Short Term Disability / Medical Leave -Billings Clinic provides a short term disability medical plan which provides employees with days to use in the event of an extended illness or injury.

Financial

• Paid Time Off -Billings Clinic recognizes an employee's need to balance work and family life. Billings Clinic provides a paid time off benefit which affords employees the opportunity to have time off with pay.
• Retirement Plans -Billings Clinic provides a defined contribution pension plan and a 403(b) tax deferred savings plan with matching contributions.

These plans offer employees the opportunity to save for their retirement years with a variety of investment options available.

• Flexible Spending Accounts- We offer two types of spending accounts : health care and dependent care. Both allow you to pay certain expenses with pre-tax dollars.
• HSA Savings Accounts- We offer an HSA savings accounts and an employer contribution for full time employees.

Tuition reimbursement and / or assistance programs are available for certain positions.

Employee Crisis Fund -Provides limited financial assistance to Billings Clinic employees who need immediate aid.

Growth & Community

• Employee Assistance Program (EAP)- Billings Clinic recognizes that mental well-being is connected to physical health. We offer employees and their eligible dependents, at no cost, four sessions of mental health related services through our confidential EAP program.
• Billings Clinic Parent Network (BCPN) -A unique group to support the employees who also wear the hat of parent . The group meets monthly to discuss the challenges of being a working parent and provides encouragement and support.
• Cafeteria and Commons Café- meal subsidies
• Bicycle-friendly business- Bronze award winner by the League of American Bicyclists
• Tuition reimbursement and / or assistance programs are available for certain positions.
• Leadership training
• Employee recognition programs such as the Bee Award for outstanding team members, Daisy Award for nursing excellence, Great-Catch Award (safety), Years of Service award, YAG awards.

Several employee recognition events throughout the year such as the food truck outdoor event, hot cocoa bar event, etc. to promote fun and employee recognition.

• Free or discounted tickets to local entertainment and sporting events
• Club Billings Clinic offers employees discounts at numerous local businesses and service providers
• Lactation facilities for new mothers.
• 360-degree performance reviews
• Our organization promotes sustainable or green practices.
• Identity Theft Protection and Emergency Travel Assistance
• Business education, continuing education credit assistance
• Formal career development and job advancement programs
• Actively supports community service initiatives, e.g. United Day of Caring, Saturday Live, etc.
• Flexible scheduling and telecommuting options for certain positions to accommodate work / life balance

Casual Fridays"-ability to wear work appropriate jeans to work (for non-clinical employees)

• Workplace facilities to promote exercise
• Promotes walking trails both inside and around the campus
30+ days ago