Litigation Legal Assistant

Job Summary : Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Tampa office.

Responsibilities : Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.

Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.

• Prepares, processes, and proofreads legal documents; mails, faxes, copies, and / or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Data management including maintaining and organizing Court pleadings, discovery documents, emails, correspondence, and hard copies in electronic databases for ease of retrieval using moderate independent judgment;
• Coordinates and participates in document production; Obtains background information and reports on parties and witnesses using the Westlaw and Lexis systems;
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Assists with trial, deposition, and hearing preparation including preparation of attorney notebooks, exhibits, and related duties;
• Maintains supervisor(s) calendar electronically by scheduling appointments, hearings, depositions, docketing critical dates such as Court ordered pre-trial and discovery deadlines and keeping supervisor posted of same;
• Opens and closes files, and electronically maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney; Makes travel arrangements through the Firm’s designated Travel Agency;
• Finalizing billing invoices reviewed and approved by supervising attorneys for purpose of sending to client for payment;

Performs related duties as assigned. Minimum Acceptable Qualifications : Bachelor’s Degree preferred. 5+ years of legal secretarial experience in a related area of law.

Ability to type 65 wpm excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.

Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook. Excellent organizational skills and people skills.

Ability to effectively communicate both orally and in writing. Additional Desirable Qualifications : College degree Paralegal skills Working Conditions : This position requires sitting for long periods of time while operating a computer.

At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs. Powered by JazzHR