Job Title : Receptionist
Location : Jersey City, NJ
Employment Type : Full-time
Reports to : Office Manager / Operations Manager
Job Overview :
We are looking for a professional, friendly, and highly organized Receptionist to join our team. As the first point of contact for our company, you will be responsible for managing the front desk, greeting clients and visitors, handling incoming calls, and performing general administrative duties.
The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.
Key Responsibilities :
- Answering Phones : Manage incoming calls, direct them to the appropriate departments or individuals, and take messages when necessary.
- Scheduling Appointments : Assist with scheduling meetings, appointments, and maintaining the office calendar.
- Clerical Duties : Perform general office tasks, such as filing, copying, data entry, and managing incoming and outgoing mail.
- Customer Service : Provide information and assistance to visitors, employees, and customers, maintaining a positive experience.
- Handling Inquiries : Respond to and resolve inquiries in person, via phone, or email, maintaining professionalism at all times.
- Coordinating Deliveries : Manage and coordinate package deliveries, courier services, and shipping documents.
- Administrative Support : Assist other departments with administrative tasks, as needed.
Qualifications :
- High School Diploma or equivalent (required); Associate’s degree (preferred).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to work independently and as part of a team.
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