35-person Architecture and Engineering firm seeking a strong organizational leader as Office Manager for their Columbia MD headquarters.
Candidate should have strong interpersonal and organizational skills with a passion for serving. Communication skills including welcoming and phone responsibilities as well as office wide written communication is imperative.
Knowledge of the industry and local community is appreciated.
Responsibilities included :
8 : 30-5 : 30 in office
Vender and office interface, scheduling, and coordination
- Security
- Internet / phone
- Copiers
- Cleaning
- Maintenance
- HOA and neighboring tenants
- Product vendors and library
Special Event planning
- Vender lunches
- Happy Hours
- Holiday parties
Payroll and Invoicing Back up support to firm accountant
- New project set up
- Lien releases
- Special invoice assistance
Maintain and modify firm records
- Business Licenses
- Personal licenses
- Service subscriptions
Maintain and modify Employee records and files
- Personnel files
- Phone lists
- Employee PTO
Onboarding new employees (less than 5 a year)
day training
Benefits set up
Administration of Employee Expense Sheets
Administration of Employee Time Sheets / Payroll assistance
Notary
Foster Firm Culture
Back up for answering and directing incoming calls when receptionist is away
Special clerical support to ownership
Word processing and document support
Candidates must possess the following qualifications :
- Must respond to inquiries to the firm displaying a broad knowledge of the companies’ capabilities.
- Must maintain and be able to communicate comprehensive company policies.
- Must be task oriented, ability to multi-task and prioritize critical items daily
- Must have a desire to lead by serving. employees, vendors, and clients.
- Must be able to perform entry into databases
- Must be able to handle confidential and private information.
- Communication with partnering companies, guests and personnel. Must be able to communicate and have critical thinking skills to assess and resolve issues and challenges.
- Motivated self-starter and works well in a collaborative environment;
- Excellent communication (verbal and written), organizational, and project management skills.
- Must be legal to work in the United States.
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