Administrative Assistant

Overview

Walsh is currently seeking an Administrative Assistant for our project in Westfield, MA .

The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office.

Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing.

Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company :

Challenging, complex work

Creative and innovative problem-solving environment

Supportive, communicative managers who reward hard work

Opportunities for growth, training, and development

Flexibility in career path & progression

Opportunities to work and live all over the United States

Responsibilities

Provides general administrative support; duties may include following :

Data entry and reporting

Processing invoices, check requests or other departmental paperwork

Maintenance of SharePoint sites and / or a document library

Tracking department certifications and other administrative duties as assigned.

Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables.

Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (, clients, vendors, press, job candidates, etc.) sources.

Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.

May coordinate the schedule for conference rooms.

Orders office supplies and wearables though corporate provided vendors.

May perform basic internet research, compile lists and gather information from other departments.

May perform general administrative support for a project :

General HR or PTO recordkeeping

Basic Payroll Administration duties

Change Order Processing or other project related administration

Qualifications

High school diploma or GED required

Associates degree or some administrative training is a plus

1 year of experience in an office setting

At least 1 year of relevant experience

Ability to work in a fast-paced environment

Ability to take direction and prioritize responsibilities

Solid written and verbal communication skills

Ability to maintain discretion at all times

Proficient with MS Office Programs