Payroll Analyst

Payroll Analyst Individual Accountabilities : Payroll Processing Audit work performed by Coordinators including manual edits made directly in the payroll system (Changes include but not limited to new hires, employee transfers, incentive pay, voluntary and involuntary deductions, tax changes, voluntary and involuntary terminations, STD, LTD, paid and unpaid leaves of absence, overpayment adjustments, etc.

Audit and transmit live payroll including net pay, garnishments and tax files to the payroll vendorProcess transactions from Inbound Interfaces, and other data files from Workday, and 3rd Party vendors.

i.e PECI, PICOF, commissions, benefits, equity, pension, etc.)Reconcile and remit third party payments including voluntary deductions, pension, WCB, 401(k), deferred compensation, mutual funds, and others as requiredProcess supplemental and Board of director, expat stock related off-cycle payrollsCalculate and process transactions that impact the Gross to Net payroll including regular pay (salary), incentive payments, one-time payments, termination pay (voluntary & involuntary), vacation on termination, leave payments, overpayments & recovery, voluntary deductions, garnishments, employee tax set-upHandle payroll changes including New Hires, Employee Transfers, Pay Incentives, Voluntary deductions, Garnishments, Employee Tax setup, Voluntary and Involuntary Terminations, STD, LTD, Maternity Leaves (others), Rehab Hours, Overpayment processPrepare and upload batch files into the payroll system according to system specificationsAssist in producing and amending the year-end tax reporting for all payroll groupsAssist with other quarterly, monthly, and year end report balancing, reconciliation, and remittances including but not limited to : WCB, Health Tax, Quarterly SUI tax filings, expat reconciliations, etcCalculate and process transactions that impact gross to net payroll including salary, overtime, incentive payments, termination and severance pay, deductions, etc.

Payroll Governance, Audits, and Controls Verify payroll data for reasonableness and compliance, able to identify anomalies and outliersEnsure payroll documentation and procedures are followed and maintained, periodically review and update SOP (Standard Operating Procedures)Address and resolve tax notices (with CRA / IRS)Research, plan, test & implement legislative changes related to payroll, and make the necessary system and / or processes updates, liaise with Payroll vendor as neededTest system scenarios and duplicate issues to resolve customer inquiries or implement new configurationSupport the payroll accounting team with journal entry and month end reconciliation researchProvide recommendations and implement process improvements and optimization projectsResearch, resolve and respond to escalated Tier 1B payroll inquiries Other responsibilities as assignedQualifications : 5+ years of payroll processing, preferably high volume, with large selection of US states / Canadian provincesBachelor’s / University degree in Finance, Accounting or Business Administration or equivalent combination of education and experienceStrong sense of logic and an aptitude for mathematicsStrong knowledge of payroll processing, tax principles, wage & hours legislationPCP or LDP with NPI (National Payroll Institute) / FPC / CPP is preferred but not requiredExperience with large ERP systems like Workday, PeopleSoft, OracleExperience with large third-party payroll providers like ADP, Ceridian / Workday, UKGAble to demonstrate problem-solving and data analysis skills during interviewAble and willing to participate in Teams, Zoom, Webex or other conference platforms on cameraCompetencies : Strong Excel skills and able to solve complex inquiries using formulas (pivot table, power query, nested if / then, date functions, vlookup, hlookup, match), macros, and other functionsAbility to maintain complete confidentiality and protect sensitive and personal dataExcellent organizational & time management skills capable to prioritize workAttention to detail, accuracy, efficiency, while juggling multiple prioritiesAnalytical, problem-solving, critical thinkingEstablish and maintain cooperative working relationships with cross functional team membersExcellent verbal and written skillsAbility to communicate complex or technical explanations to other employees and different government departments (tax questions, breakdown for pay statement etc)Capable to work autonomously and as a TeamAssist with the training of other staff assigned to the departmentAble to review colleagues work and detect errors, offering guidance and retraining as neededWork independently following designated procedures and process documentation.