OFFICE ASSISTANT FOR FACILITIES & PLANNING SERVICES

Posting Details

Position Information

Job Title Office Assistant for Facilities & Planning Services Posting Number S1440P Pay Range

The compensation for this appointment will range from $19.00 to $24.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment.

Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information

Summary

Performs a variety of office support and / or clerical duties for the Facilities & Planning Services department, such as data entry, composing documents and reports, e-mail correspondence, relaying and resolving routine telephone or walk-up inquiries, maintaining records, and assisting with coverage of the front desk by performing the following duties.

Essential Duties and Responsibilities

Other duties may be assigned.

• Provide general administrative / clerical support by preparing correspondence, reports, scheduling meetings, and / or other clerical duties.
• Perform data entry tasks and update electronic spreadsheets and databases.
• Process campus utility bills : work directly with utility providers to initiate and cancel service, and to rectify any issues with service or billing.
• Process gas usage log monthly and inform Accounting of charges to other departments.
• Present a positive and supportive image of California Baptist University.
• Make copies of correspondence or other printed materials.
• Order and maintain office supplies, schedule office equipment maintenance.
• Process and distribute incoming mail for the Department; receive deliveries, inspect for damage, and facilitate pick-up by ordering department.
• Provides back-up support in maintaining Customer Pest Sighting Log as needed.
• Complete special projects under the direction of the Associate Director - Business Administration.
• Maintain regular communication with department managers and technicians over radio as needed.
• Staff and assist as needed in providing customer service to department front desk; including telephone calls and walk-in customers.
• Assist with accepting and assigning work order requests through Computerized Maintenance Management System (CMMS).
• Must be able to work in a very busy office environment.
• A valid California Driver license is required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

• Skill in the use of personal computers and related software applications.
• A thorough knowledge of : Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Strong organizational skills and detailed oriented.
• Excellent telephone courtesy knowledge and experience.
• Ability to create, compose, and edit written materials.
• Ability to resolve customer complaints and concerns.
• Ability to develop and maintain recordkeeping systems and procedures.

PHYSICAL DEMANDS : The physical demands described here must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard, or other office equipment.

Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone.

The employee must occasionally lift and / or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, or unpleasant odors.

The noise level in the work environment is usually moderate but can be loud at times. Work normally performed in a typical interior / office work environment, with minimal exposure to health or safety hazards.

Education and / or Experience

Vocational / technical training in a directly related craft area with one to three years experience directly related to the duties and responsibilities specified;

or equivalent combination of education and experience.

Posting Detail Information

Open Date Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose.

The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting https : / / jobs.calbaptist.edu / postings / 8817

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you a Christian?
• Do you attend church regularly?
• If no, please explain (required) :

Open Ended Question)

Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000?

Please see above link for more information)

• Yes (I am familiar and not in conflict)
• No (I am in conflict or not familiar)

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter
• Letter of Reference 1
• Letter of Reference 2
• Other Document
• Other Document 2
1 day ago