Executive Assistant to President/CEO | Auto Care Association

The Auto Care As s o c iat i on is t h e v oice f or t h e auto c a re i ndust ry a c o a s t- to - c o a s t n etwo r k of 50 0 , 0 0 0 i n d e pen d ent manufa c turer s , d istri b u tor s , p a r ts sto r es and r e pa i r s hops of f e r i n g q u al i ty, ch o ice and innovation for drive r s.

The Auto Ca r e A s s o ciat i on keeps its members ahe a d of t h e cur v e s o they c a n cont i n u e to s e r v e e v e ry k i nd of v e h i cle on the r o ad toda y pro v idi n g par t s and s e r v ices designed to make v ehic l es l a s t l onge r , per f o r m bet t er and keep dri v e r s s a f e r.

We a r e cur r ent l y s e e k i ng an exc e p t io n a l Exe c ut i ve Assistant bas e d in t he D C M e tro A r e a; hybrid schedule.

The ex e cut i ve assistant p l a y s a crit i c a l r o le in t he sup p o r t of the Pre s i d e nt / C E O and Boa r d of D irecto r s wh i ch req u ires i n of f ice t i me and s o me travel .

Primary r e sponsibilit i es incl u de manag e ment of the Pre s i d ent / CE O ’s a c t i vit i e s ; calendar, meetings , expense repo r ts, a s sisti n g in t he cr e ation of pres e ntations a nd other d ut i es as a s signed.

Support of the Bo a rd of D irecto r s a nd Boa r d N om in ati n g Com m i t tee includes s c hed u l i n g r e gu l ar meeting s , re c o r d i ng meeti n g m i n u tes a nd g e ner a l adm i n i str at ive ta s ks.

Th i s po s ition req u ires the ab i l i t y to ha n d l e c o nf i de n t i al a n d time s e nsi t ive i nfo r mation w i th the h ig h e s t l e v el of p r o f e s sional i sm and i n teg r i t y.

The top candidate will be per s onab l e, ex c e e d i ng l y well - o r g a n i zed, and suc c e s s f ul at b uilding a n d maintaining trust with t he Pr e siden t / C EO, Board of D irecto r s, a n d ot h er membe r s of t h e Ex e cut i ve Team .

RESPONSIBILITIES Pr o a c t i v e ly manage President / CEO’s da i ly tasks, schedule , c a le n dar, meetings ( i nternal and exte r nal), and e xpense r e ports Flaw l e s sly man a ge and c o o r d i nate v a rious dome s t i c and internatio n a l tra v el ar r ang e ments and meet i ngs f or the Pr e siden t / CEO, ensur i ng ac c ura c y, effic i ency and impe c c a b l e attent i on to detail Re s ponsi b le for exc e l l ence i n mee t i n g s c hedul i ng, pr e par a t i on, set - u p, and fol l o w - up i n c l uding p r e par i ng pre s entat i ons, agendas , m ate r ia l s, documen t i n g notes , and coo r d i na t i n g f o l l o w - up items to comp l e t ion Spea r heads a nd a s sists the Pr e siden t / CEO with t he cr e ation of Powe r Point pres e ntat i ons, meeting a g end a s, and c o mmu n icat i ons a r o und m ember visi t s Pr o vide su p port for V I P Mem b er visi t s, i nclud i ng s c h e d u l i n g, c a tering a n d coo r dination w i t h members and e xternal gue s ts Work in co n j u nc t ion w i t h the e v ents st a ff to mana g e Board of D i r e cto r s a nd Nom i nat i ng Com m i t tee meetings both virtual l y a n d in - per s on incl u d i ng oc c a s io n al t r a v e l, me e t i ng prepar a t i on, meet i ng mi n u tes, a nd follo w - u p D e v elop t ools f or Nomi n a t i ng Comm i t tee recruitment proc e s s , schedu l e candidate interviews , coo r d i nate v oti n g proc e s s , and co o rd i nate Bo a rd u p dates to As s o c iat i on’s websi t e Ma i nt a in a c o nf i den t i a l bo a rd p o r tal c o ntain i ng b ylaw s , ro s ter a nd commit t ee assignments Manage, main t a in a n d e d i t go v e r nance documents on a r e gu l ar basis Work on spe c ial projects and ot h er d u t ies as needed QUALIFICATIONS At l e a st 5 y e a r s pro f e s sio n al experience working w i t h C - s u i te mana g em e nt O r g anized, agile , d eta i l - o r i e nted and have str o ng t i m e - mana g em e nt and pro b le m - s o lv i ng skills Ve r y s trong i n terpe r s o nal skills with t he abil i ty to build relationships w i th stak e holde r s, i n cl u ding sta f f, boa r d membe r s, external partners Ab i l i t y to util i ze tact, diplomacy , discretion and go o d judgement at all t i me s , b u t e s pecial l y when e x pos e d to s e nsi t ive or confiden t i a l m a terial Capab l e of usi n g mult i p l e c han n els of commun i c a t ion and t e c h n ology interchangeably to a c c o mp l ish t a sks in an e f ficient manner M u st pos s e s s a tea m - o r ien t ed, collaborative m e ntality Pr o ficient w i t h M i c r o s o f t O f f ice ( Word, Excel, PowerPoint ) , espe c ially regarding P owe r Point pres e ntat i ons M u st embr a ce and have a go o d working k now l edge o f o f fice techno l ogy including AV equipment, Webex , etc.

Experience working w i t h in a M i c r o s o f t Teams enviro n ment a p l us SALARY & BENEFITS The salary range for the role is $100,000 - $105,000 with a comprehensive benefits package to include : Medical Insurance Dental Insurance Vision Insurance Flexible Spending Accounts Pre-Tax Parking & Transit Basic Life / AD&D Supplemental Life / AD&D Short & Long-Term Disability Paid Time Off Paid Parental Bonding Telecommuting Tuition Reimbursement At Au t o Ca r e A s s o ciat i on, we r e c o gn i ze a nd ap p r e ci a te t h at e a ch emp l o y e e ’s u n i q ue experienc e s, per s pec t ive s , and viewpoi n ts a dd v a l u e to o u r ab i lity to c r e a te and deliv e r the best pos s ible s e r v ice, techn i c a l a s sistanc e , and r e s e a r ch to membe r s a nd partner s .

O u r Co r e V a l u es of T e a mwork, Cur i o s i t y, I ntegrity, a n d F u n ( TCI F ) h e lp to cr e ate an environment w here all e mp l o y e e s f e el valued, i n c l u d e d, and empowe r ed to d o t heir b e s t work, and b r i n g g r e a t i deas to t h e t a b l e.

We ope r ate a s one team, a c c oun t ab l e to one ano t her and grow s trong e r by sha r i n g know l e dge, col l abor a ti n g, and worki n g towa r d common g o a ls.

We embra c e ch a nge and constant l y s trive to be better t h r o ugh se e k i ng o ut i n f o rm a t i on a n d l e a rn i ng fr o m one other.

We lead by example and do w h at’s ri g ht, e v en when no one i s look i ng. We also v e r y much en j oy our time at work by cr e ati n g op p o r tu n ities to h a v e f un and d e v elop frien d shi p s.

I f y ou are a dynamic p r o f e s s io n al with sha r ed b e l i e f s a nd t he above q u a l if i c a t i on s , we would like to hear f r o m you.

For consideration , interested candidates must submit a completed application, as well as a cover letter and resume. Your cover letter must address your experience and qualifications being sought.

Interested individuals are encouraged to apply immediately. Our Commitment to Diversity, Equity, Inclusion & Belonging Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve.

To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management.

We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

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