Administrative Assistant

Job Title : Administrative Assistant

About Our Client :

Our client is a leading private credit shop focused on providing senior financing to middle-market companies. With a commitment to fostering long-term relationships and delivering flexible financing solutions, they have built a reputation for excellence and reliability in the financial services industry.

Their dynamic and collaborative work environment is dedicated to supporting their clients and helping their team members thrive.

Job Description :

Our client is seeking a highly organized and proactive Administrative Assistant to join their team in Chicago. The ideal candidate will be a detail-oriented professional with strong communication skills and a passion for providing exceptional administrative support.

This role offers an exciting opportunity to contribute to the smooth operation of our office and support our team's success.

Key Responsibilities :

• Manage day-to-day office operations, including handling incoming calls, emails, and mail.
• Maintain office supplies inventory and place orders as needed.
• Coordinate office maintenance and repairs to ensure a well-functioning work environment.
• Provide administrative support to senior executives, including scheduling meetings, managing calendars, and arranging travel.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain filing systems, both electronic and physical.
• Assist in planning and coordinating company events, meetings, and conferences.
• Handle logistics such as venue booking, catering, and equipment setup.
• Prepare meeting agendas, take minutes, and distribute follow-up materials.
• Serve as a point of contact for internal and external stakeholders, providing excellent customer service.
• Coordinate with various departments to ensure seamless communication and workflow.
• Assist in onboarding new employees and organizing orientation sessions.
• Support special projects and initiatives as directed by senior management.
• Conduct research and compile data to assist with project planning and decision-making.
• Ensure timely completion of projects and provide regular updates to supervisors.

Qualifications :

• Bachelor’s degree required.
• Minimum of 2 years of experience in an administrative support role preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work both independently and as part of a team.
• Experience in the financial services industry is a plus.

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.