AP Team Lead

Accounts Payable Lead

Position Overview :

The Accounts Payable Lead is responsible for overseeing the accounts payable department and ensuring the accurate and timely processing of all AP transactions.

This role is critical to maintaining the financial health and efficiency of the construction company, ensuring that all suppliers and subcontractors are paid correctly and on time.

The Accounts Payable Lead will work closely with the finance team, project managers, and vendors to streamline processes and improve the overall financial operations of the company.

Key Responsibilities :

• Oversee the entire accounts payable process, including the review and approval of invoices, expense reports, and payment requests.
• Ensure compliance with company policies and procedures, as well as relevant legal regulations.
• Verify that all invoices are properly coded, approved, and recorded in the accounting system.
• Maintain strong relationships with vendors and subcontractors.
• Resolve any issues or discrepancies related to invoices and payments in a timely manner.
• Negotiate payment terms and manage vendor contracts to ensure favorable terms for the company.
• Lead, mentor, and develop the accounts payable team, providing guidance and support to ensure high performance.
• Conduct regular team meetings to discuss and resolve any issues, review performance, and implement process improvements.
• Identify opportunities to streamline accounts payable processes and improve efficiency.
• Implement best practices and technological solutions to enhance the accuracy and speed of the accounts payable function.
• Ensure proper internal controls are in place and adhered to, minimizing the risk of fraud and errors.
• Prepare and review accounts payable reports, including aging reports, to monitor outstanding liabilities.
• Provide insights and analysis on accounts payable trends and issues to senior management.
• Assist with month-end and year-end closing processes, ensuring all accounts payable transactions are accurately recorded.
• Work closely with the finance team to ensure accurate and timely financial reporting.
• Collaborate with project managers to understand project budgets and ensure proper allocation of costs.
• Communicate effectively with other departments to address and resolve any accounts payable-related issues.

Qualifications :

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field a plus.
• Minimum of 5 years of accounts payable experience, preferably in the construction industry.
• Proven experience in a leadership or supervisory role.
• Strong understanding of accounts payable processes and best practices.
• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent analytical and problem-solving skills.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.