Human Resources Coordinator

Title : Human Resources Coordinator

Reports to : Chief of HR Client Services / HR Manager

Status : Non-Exempt

Payrate Range : $19.11-$25.85

Summary Description

The Human Resources Coordinator (HRC) provides clerical and administrative support to the Human Resources Department. The HRC assists with all internal and external HR related inquiries or requests from clients and consults with management to ensure compliance.

They coordinate with clients, brokers, adjusters, employees etc. regarding any leave of absences and workers compensation claims to ensure proper procedure and paperwork is being distributed in a timely and accurate manner.

They are also in charge of scheduling meetings and maintain reminders and agendas with clients, brokers and management.

Essential Job Functions

• Data entry into HRIS and record keeping to ensure up-to-date employee files
• Assisting and performing new hire orientations for clients
• Assisting and completion of onboarding including Start Up Services
• Responding to notices from the EDD regarding SDI, PFL and Unemployment
• Coordinating with client to ensure EEO-1 is properly administered and reported
• Filing and managing workers' compensation claims
• Assisting with worker's compensation and general liability renewals
• Assisting and coordinating with clients regarding safety and hazard compliance as per OSHA rules and regulations
• Assisting in administering and managing LOA cases
• Coordinate with HR Associate on HR Reports and generate accurately as applicable.
• Coordinate with clients to ensure all necessary documentation is being sent for proper execution of claims and / or requests
• Coordinate with brokers and clients to ensure policies are up to date and properly administered.
• Sends benefit information to each eligible employee and collects enrollment / waiver.
• Administer employee benefits programs, such as group health, dental and vision, accident and disability, life insurance, retirement plans and wellness benefits
• Assist with client open enrollments, bill audits and administer insurance programs
• Assist with W-2 Reporting information
• Assist with Labor Posters - ordering, tracking expenses and completion
• Answers client questions about HR policies and refers to Management as needed
• Update Client Summary listing on a regular basis
• Participate in webinars / seminars to improve knowledge of HR practices
• Maintain confidentiality of clients
• Perform other duties as assigned

Knowledge, Skills and Abilities

• Effective oral and written communication skills. Bilingual abilities are valued
• General knowledge of various employment laws and practices.
• Excellent interpersonal skills.
• Skills in database management and record keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.
• Proficiency with basic Microsoft Office applications and HRIS
• A high school diploma or equivalent
• Degree or certification valued
• Minimum of 2-4 years experience in the field or related area preferred
• Ability to follow pre-established guidelines to perform a variety of functions
• Ability to follow professional appearance and dress code guidelines
• Ability to communicate effectively and professionally with clients and others
• Ability to work independently

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, education factors, and the requirements and conditions listed in this job description are representative only and are not exhaustive of the tasks that an employee may be required to perform.

The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.