Temporary Human Resources Specialist Aide

Temporary Human Resources Specialist Aide-34758University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Facilities Management

Job Title : Temporary Human Resources Specialist Aide

This is a Temporary position limited to no more than 9-months.

Job Summary :

The Human Resources Specialist Temporary Aide will assist Facilities Management with onboarding and offboarding. This includes department-wide notifications, data entry, and document management.

In addition, the role will assist with I-9 verifications, invoice processing, and payroll audits.

Job duties :

• Assist with day-to-day administrative tasks including data, entry auditing and document management.
• Assist with new hire onboarding, including new hire paperwork, scheduling and documentation of drug screening, background check requests, badge requests, department notifications, parking, and new employee orientation enrollment.
• Support HR team members with special projects and initiatives as assigned.
• Review, update and submit job descriptions in HRIS.
• Monthly updates to organizational chart and distribution.
• Maintain confidentiality of sensitive information and adhere to HR policies and procedures.
• Offboarding tasks such as department notifications, HRIS actions, and leave payout calculations and submissions.
• Processing invoices for retirement gifts and drug / alcohol screening.
• I-9 Verifications
• Assist in auditing monthly and bi-weekly payroll for accuracy.
• Assist in ensuring compliance with federal, state, and local employment laws and regulations.

Full-time position, Monday-Friday 7 : 30am to 4 : 00pm

May involve occasional lifting of equipment and materials (up to 25 lbs.)

Work Location :

Hybrid this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Diversity and Equity :

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff.

The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans.

In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications :

Minimum Qualifications :

• A bachelor’s degree in human resources, public administration, public policy, business, higher education administration, social sciences, behavioral sciences, or a directly related field from an accredited institution
• 1 year of professional-level experience functioning as the liaison for all aspects of the hiring and new employee readiness process.

Substitution : A combination of education and related technical / paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications :

• Prior experience working in payroll or human resources within higher education is a plus.
• Exposure to working with a variety of different HR systems, including PeopleSoft HCM and Kronos or other timekeeping systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software is advantageous.
• Experience with Colorado State personnel laws, rules, regulations, procedures, and guidelines.
• Experience with position management of University Staff and Classified (State) staff.

How to Apply