Facilities Scheduler

Facilities Scheduler

Duties

This position is responsible for planning and scheduling of Facilities preventative maintenance and repair work orders in a cGMP regulated environment.

This position communicates and coordinates with multiple departments, including outside vendors, for work involving equipment maintenance across multiple facilities.

It requires high accuracy, critical thinking, and diligence to avoid impact on compliance, equipment reliability, and manufacturing uptime.

Key Responsibilities

• Comply with all Company and Department policies and procedures.
• Ownership of preventative maintenance and repair work orders in the planning and scheduling phases, tracking progress, and prioritizing to ensure on-time completion.
• Collaborate with Maintenance Repairs to obtain parts, Manufacturing Scheduling for equipment time, Instrumentation, Maintenance Mechanics, Engineering, and Vendors for wrench time, and Contract Associates for Purchase Orders.
• Be the scheduling point of contact with external vendors for on-site work, including obtaining quotes, and tracking requisitions to obtain Purchase Orders for services.
• Ownership of related Preventative Maintenance (PM) schedule master data, including labor estimates and due dates, keeping them optimized and maintained.

Assist with development and review of PM tasks, checklists, and job plans. Collaborate with Technical Writers and CMMS Administrators for updates.

Ownership of work order cycle times to ensure movement through their life cycle phases in a timely manner. Daily monitoring of work orders for due date risk and initiating extensions as needed.

Tracking of daily schedule with the maintenance team.

Prioritize and bulk work based on impact to manufacturing, quality related events, due dates, parts availability, and vendor availability.

Work to eliminate excessive downtime to manufacturing.

• Generate repair work orders for equipment as needed.
• Collaborate with Facilities Compliance for impacting maintenance work to controlled environments.
• Daily review of shift pass-down and emergency work requests and keep work orders and related departments updated.
• Occasional job walks of field equipment with exposure to operating factory environments.
• Other duties as assigned.

Skills

• The employee must have the ability to perform a high volume of complex tasks with attention to detail
• Position requires exceptional organizational, communication, and critical thinking skills
• Position will require working within BioMarin enterprise software systems including, INFOR / EAM CMMS, Trackwise, Oracle, Bio-G, JIRA, and Compliance Wire.

Experience with one or more of these systems is highly desirable

• Understanding of parts planning and inventory control practices highly desired
• Strong computer skills, including Microsoft Excel, Word, Project, PowerPoint
• Ability to read and interpret P&ID and other technical drawings desired
• Handle multiple tasks concurrently and be flexible and adaptable, as needed
• Self-motivated individual, able to work well in a team environment
• Performs tasks as a team member and works to build rapport with others
• Foster and maintain positive relationships with end users, customers, and cross-functional support groups
• Knowledge of safety practices and procedures, as well as problem solving skills
• Understanding of GMP utility systems and manufacturing process equipment highly desirable
• Knowledge of GMP compliance requirements related to maintenance operations

Education

• Bachelors of Arts / Science Degree (Engineering, Operations, Supply Chain, or Scientific Field Preferred)
• A combination of technical, military, and / or equivalent experience can be used in lieu of degree
• Work experience in heavily regulated industry Ideal

Experience :

0-3 years relevant experience in GMP or highly regulated industry

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.