Administrative Lab Manager

• Job Type : Officer of Administration
• Bargaining Unit :
• Regular / Temporary : Regular
• End Date if Temporary :
• Hours Per Week : 25
• Standard Work Schedule :
• Building : Jerome L. Greene Science Center
• Salary Range : $54,000 - 58,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute brings together world-class scientists across academic disciplines conducting pioneering research to transform our understanding of how the brain works - and gives rise to mind and behavior.

The Institute fosters a collaborative and inclusive environment across 50+ labs, advancing insights into human health by exploring how the brain develops, performs, endures and recovers.

At the Zuckerman Institute, we are committed to becoming a more inclusive, equitable and diverse place of scientific discovery and support a culture of respect.

Promoting diversity in science will help drive the transformative science that can change the world.

Situated in the Jerome L. Greene Science Center on Columbia's Manhattanville campus, the state-of-the-art building offers an environment where the highest level of scholarly scientific research takes place on a daily basis, with the benefit of being located in the heart of New York, one of the world's most vibrant and culturally rich cities.

The Mortimer B. Zuckerman Mind Brain Behavior Institute at Columbia University is seeking a flexible and highly motivated individual to serve as an Administrative Lab Manager.

Responsibilities include administrative and research support for faculty and lab members, as well as managing relationships with the Department of Neuroscience, Department of Psychiatry, and other affiliated organizations.

This is a part-time 25 hours per week in-person position.

Responsibilities

• Schedules regular and special meetings; oversees group communications. Serves as point of contact for all visitors and vendors.
• Organizes and manages print and digital records, correspondence, and other files as necessary.
• Participates in development and administration of annual and grant budgets; processes and monitors expenditures, reconciles budget reports, and forecasts project budget discrepancies.
• Oversees all purchasing and service contracts for the lab as well as compliance with any contractual obligations and manages / tracks reimbursements.
• Supports and monitors research related activities to ensure compliance with the University and funding agency regulations.

Maintains accurate and complete records to meet fiduciary responsibility and comply with audit requirements.

• Keeps track of non-competing submission dates for the investigators.
• Works with the grants management office of the Zuckerman Institute to ensure timely submission of all required documents for pre-award submissions.
• Reviews and approves timesheets and absences in Time Labor Absences Management (TLAM) for all lab staff.
• Partners with the Human Resources team to hire and train new personnel in compliance and proper laboratory protocols; assists the Human Resources team with renewals and termination of employment for lab personnel.
• Prepares IACUC / IRB Protocols for submission to the appropriate office, tracks IACUC / IRB expiration and revision dates.
• Serves as the administrative contact for AALAC inspections and EHS to ensure research compliance.
• Assists the Director of the Levy Research Fellows Program in coordinating administrative duties of the Levy Research Fellowship.
• Coordinates with the Department of Psychiatry to facilitate the application and selection process, monitor fellow expenditures and perform other fellowship duties as assigned.
• Assists with budget creation and monitoring for Levy Fellowship Program.
• Performs other related duties, and special assignments as required.

Minimum Qualifications

2-4 years of related experience. Bachelor's degree and / or equivalent related experience required.

Preferred Qualifications

Must be highly proficient with computer applications. Experience working with Word, Excel, and other database applications is essential.

Strong analytical skills needed.

• Must be organized and detail oriented and possess financial management and budget experience.
• Must have the ability to multi-task, maintain attention to detail in a busy work environment, and work independently under minimal supervision.
• Must be able to exercise judgment, initiative, and a high level of discretion. Must possess a strong ability to interact with tact and diplomacy.
• Must be able to work independently as well as collaboratively, and take a proactive approach and anticipate needs.
• Prior experience working with budgets, federal grants, and / or in grants management is highly desirable. Previous experience with RASCAL, ARC, and ASSIST is preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.