POD Administrator

Job Description

Job Description

Description :

As a POD Administrator at Environmental Design Group, you will be part of a multidisciplinary team to coordinate and administer various financial, project-specific, and client-specific programs for the Field Services and Site Development PODs.

Individuals in this position must be well-organized, detail-oriented, self-directed, able to manage multiple deadlines and projects simultaneously, and be excellent communicators.

As a POD Administrator at Environmental Design Group, you will :

• Administer and lead various financial, project-specific, and client-specific programs for the PODs.
• Approve and process opportunities and job forms.
• Compose, review, and format contract-related documents, including letter proposals, verbal agreements, master service agreements, and task orders.
• Prepare various documents and agreements, including proposals, letters, reports, labels, transmittals, subcontractor agreements, project manuals, and project agreements.
• Partner with Project Managers and Directors to keep client and project information current via Cosential (EDG’s client relationship management system).
• Complete new project setup, including creating and updating records in the accounting and CRM systems.
• Prepare and distribute a variety of complex documents.
• Maintain a database and electronic files for client records, financial records, contractor files, project records, and a master list of deliverables for projects.
• Schedule, plan, and participate in meetings and events as necessary, and record meeting minutes.
• Support business development by directing incoming client and prospect inquiries to appropriate staff.
• Answer phones and open the locked door for guests on assigned days.
• Perform executive administration functions for POD Principals and Directors as needed.
• Carry out any other responsibilities as assigned for the organization’s best interest.

Professional Development and Leadership Expectations

Environmental Design Group is a teaching organization. To be successful in this position, you must :

• Support the professional development of teammates by mentoring others and being receptive to the coaching and mentorship of others within the organization.
• Attend and participate in internal and external educational opportunities, as appropriate.
• Consistently demonstrate Core Values and promote a positive company culture.

Position Type / Expected Hours of Work

This is a full-time regular position.

Travel is minimal for this position.

If necessary to drive for a company purpose, you must have a valid driver’s license and possess a driving record that will enable the employee to be insurable under the Company’s standard vehicle insurance and general comprehensive liability insurance without additional costs to the Company.

Requirements : Qualifications

Qualifications

• A high school diploma or equivalent is required. An associate or bachelor’s degree in business administration is preferred.
• 0-5 years of experience in an administration or related position is required. Knowledge of the A / E / C industry is a plus.
• Must be proficient in Microsoft Office, Word, Excel, Outlook, and PDF Editor.
• Positive and outgoing personality, with the ability to conduct client, vendor, and employee outreach.
• Ability to juggle multiple tasks and coordinate efforts with multiple team members.
• Excellent written and oral communication skills with the ability to address technical details in a clear, concise, and compelling manner.
• Impeccable attention to detail.
• Excellent time management skills.
• Ability to prioritize responsibilities in a deadline-driven, collaborative environment.
• Strong organizational, project management, and critical thinking skills.
• Demonstrate organizational values and promote company culture.
• Demonstrate consistent behavioral improvements and professional growth.
• Adhere to business development expectations by always acting as a professional representative of the company.
• Ability to work in a team environment and support other team members.
30+ days ago