Medical Staff Coordinator

Description

The Medical Staff Coordinator is a professional administrative assistant who coordinates medical staff activities, performs secretarial and delegated executive job duties and acts as a liaison between the Medical Staff and Administration with parameters established by the President / Chief Executive Officer.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• Assists in the management of the medical staff support function for the Medical Staff as outlined in the Medical Staff Bylaws.
• Coordinates receipt of credentialing privileging applications following processing and primary source verification by the Credentialing Verification Office (CVO);

performs review and analysis, identification and follow up of "red flag" items; prepares files for review and recommendation by the medical staff.

Coordinates credentialing end-of-committee process to ensure notification of providers, departments and CVO; database updates;

breakdown, completion and scanning of files as appropriate.

• Maintains current confidential credential files on all medical staff and allied health members.
• Maintains current Medical Staff roster and Medical Staff Committee membership roster.
• Schedules, coordinates, prepares agenda, takes minutes, provides follow up for Medical Staff Meetings.
• Schedules, coordinates, prepares agenda, takes minutes, provides follow up for Credentials and Bylaws Committee Meetings.
• Sends notification when medical staff dues are due and collects medical staff dues.
• Maintains medical staff meeting and medical staff committee meeting attendance records for medical staff members.
• Prepares summary reports of credentialing / privileging recommendations and ensures flow of information and action items for medical staff committees outlined in the Medical Staff Bylaws.
• Maintains a current master copy of and is knowledgeable of Medical Staff Bylaws, Rules and Regulations.
• Coordinates and schedules orientation for new medical staff members.
• Maintains Exhibits a high degree of responsibility for confidential matters.
• Provides other administrative support services and duties as may be requested.
• Provides administrative support to the Chief Medical Officer

Requirements

EDUCATION AND EXPERIENCE :

• Associates degree in Secretarial program or five years of office experience.
• Current NAMS Certification as a Certified Professional Medical Services Manager (CPMSM) or Certified Provider Credentials Specialist (CPCS) or willingness to pursue certification.

CORE COMPETENCIES :

• Interpersonal / relationship-building skills : The medical staff coordinator develops trusting relationships with others and maintains an open, respectful attitude at all times.
• Communication skills : The medical staff coordinator demonstrates the ability to communicate effectively through active listening, clear / articulate speech, and excellent written communication.
• Planning / organizing : The medical staff coordinator demonstrates the ability to prioritize critical tasks and plans work activities using effective time management skills.
• Autonomy and adaptability : The medical staff coordinator works autonomously once given general directions and can function effectively in dynamic and challenging environments.
• Technology Skills : The medical staff coordinator shows competency in leveraging technology-based communication, documentation and other databases necessary in completing the essential functions of the position.
4 days ago