THE OPPORTUNITY :
Location : Administration or As Assigned
Reports to : Director, Procure to Pay
FLSA Status : Non-Exempt
Salary : $33,944.17
Contract Days : 260
Hours per week : 38.75
Union : 1199 SEIU
Provides analysis, problem resolution, and timely and accurate processing of district expenditures utilizing OnBase and FMS for checks, ACH, and Mastercard processing, including 1099 analysis / reporting and OnBase / FMS training.
Responsibilities
- Processes all district expenditures including purchase orders, direct payments and employee reimbursements while maintaining vendor confidentiality
- Works with outside and district personnel for analysis and problem solving
- Works under tight deadlines and handles multiple, detail-oriented tasks
- Works independently and remains self-motivated with minimal direct supervision
- Assists with vendor inquiries
- Performs special projects for Accounts Payable while working closing with the Management Team
- Must have an understanding of problem analysis / resolution and workflow processing
- Audits, monitors, reviews incoming expenditures for accuracy and completeness and evaluates all 1099 processes ensuring all data is accurate and reported to the vendors and the IRS on a timely basis meeting all district, federal and state rules and regulations
- The ability to work with district personnel and assist in the explanation of purchase order receiving, problem solving and general system training to ensure accurate and timely processing of all district expenditures and participate on the Vendor Service Unit as defined by Accounts Payable Management
- Must be willing to work in a hands on environment including sorting, prepping and batching invoices for internal processing to ensure accurate, timely and complete invoice packages
- Working with the finance management team on the movement for an up-front automated accounts payable system OnBase / FMS maintaining efficiency and accuracy of the district payment process including vendor requests, Resolution Tracking and Approval
- Knowledge and experience or an understanding of electronic processing and Work Flows with the ability for accurate, timely problem analysis and resolution while utilizing OnBase / FMS for district payments
- Must understand the concepts of automated processing as it relates to ACH and internal workflows
- Liaison between Accounts Payable Division and the district Capital Projects / Facilities Area and Food Service Divisions to ensure timely and accurate payment processing interfacing with FMS and OnBase
- Other duties, responsibilities and requests as assigned by Finance / Accounts Payable Management Team
Qualifications
- High School Diploma or GED required, Associate Degree or higher preferred
- Three years of Accounts Payable experience or equivalent educational experience
- Data entry and administrative support experience
- Strong analytical, organizational, and multitasking skills with a commitment to accuracy
- Working knowledge of MS Office Suite
- Excellent written and oral skills
Education
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