Talent Acquisition Specialist

Job Posting Title :

Talent Acquisition Specialist

Hiring Department :

University Housing and Dining

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Non-Exempt

Non-Exempt

Earliest Start Date :

Oct 16, 2024

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details : General Notes

General Notes

BENEFITS : UT Austin offers a competitive benefits package that includes :

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation, sick time, and holidays
• Career growth & professional development

Please visit our Human Resources (HR) website at https : / / hr.utexas.edu / to learn more about the total benefits offered when you join our team!

Purpose

As a member of the Human Resources (HR) team, you will lead recruitment efforts for University Housing and Dining (UHD) and serve as a primary liaison for applicants, the community, and hiring managers.

Utilize innovative strategies to source candidates for varied positions using resources such as community outreach, career fairs, LinkedIn, and Indeed to build a pipeline of talent for UHD.

Responsibilities

Responsible for managing and screening applications for various UHD positions in HRIS system. This includes attending intake calls, creating a matrix, recommending candidates for phone screen and interviews, scheduling interviews, reviewing and approving interview scores / feedback, and dispositioning candidates.

Coordinates pre-offer steps, including conducting reference checks and verification of employment to ensure UT compliance.

Reviews and drafts offer letters. Oversees and coordinates pre-onboarding process for benefit eligible hires. Advises managers and supervisors on HR processes and requirements for employment related matters.

Coordinates / Liaison with other campus departments. Responsible for creating assignments and new hires via HRIS system.

Monitor requisitions and assist in increasing applicant flow by sourcing candidates using a variety of search methods to build a robust candidate pipeline.

Assist with marketing and advertisement of open positions. Identify and source top talent utilizing various job boards. Assists applicants and new hires with completing and submitting required paperwork.

Proactively leads recruitment efforts to grow positive brand awareness in the communities we serve. Attend career fairs and hiring events.

Develop and provide regular recruiting activity reports.

Responsible for handling sensitive and secure documents appropriately. Ensures proper documentation is maintained in accordance with UT record retention policies.

Handles confidential, routine, and non-routine information. Manages collection of recurring employment documents and files.

Partners with Senior HR Coordinator on recruitment updates, communication, hiring manager updates, and candidate flow data.

Retrieves information from files when needed.

Provides top quality service at all times to internal and external customers. Partner with the Senior HR Coordinator and hiring managers to deliver a high-quality candidate experience.

Ensure consistent and positive representation of UHD on external communication. Uses initiative to resolve concerns independently and in a tactful manner.

Provide support to HR teammates and HR leadership. Act as TA Point Person when needed to monitor walk-ins with HR Support Services team.

Create and implement efficiencies that have a positive impact on customer service.

Provides administrative support functions for the HR office. Maintains monthly task lists, trackers, metrics, and deadlines.

Utilizes internal software and processes to complete tasks and communicate with coworkers.

Completes special projects, including disseminating information. Works independently and as a team on nonrecurring and ongoing projects.

Other duties as assigned.

Required Qualifications

Bachelors degree in Human Resource Management, Business Administration, Social Sciences, Public Administration, or a related field.

Two or more years of experience in Human Resources Administration or related field.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bilingual in Spanish and English.

Three or more years of experience in human resources administration.

Experience utilizing various job boards to source and recruit candidates.

Experience recruiting a high volume of applicants.

Demonstrated organization and prioritization skills.

Initiative in taking ownership of time-sensitive HR projects through successful completion.

Salary Range

$55,000+ depending on qualifications

Working Conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Work Shift

Monday - Friday, 8 : 00AM - 5 : 00PM. Hours and days may vary due to business needs

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.