Administrative Assistant

Job Details

Description

ARE YOU LOOKING FOR A FUN AND REWARDING CAREER? ARE YOU GOAL ORIENTED? DO YOU WANT TO BE IN A POSITION WITH ROOM FOR ADVANCEMENT?

IF SO, WE WANT TO HEAR FROM YOU.

Stein Distributing Company, Inc. is a beverage wholesaler of beer, specialty malt beverages and specialty wine products in Boise Idaho.

We service an area that covers over square miles in counties with a population of over 700,000 people. With our commitment to excellence, our company supports our community in Boise.

Benefits :

• Affordable Health Care (Medical, Dental, and Vision)
• Company paid life insurance plan (includes STD)
• Company paid life flight membership
• Paid holidays and PTO packages
• 401K with a company match
• Employee Assistance Program (EAP)
• On-site gym
• Employee discount on Stein Distributing products
• Safe ride home reimbursement program
• Employee referral bonuses
• Annual company picnic and Christmas parties

Responsibilities and Duties :

• Answer and direct calls to the appropriate people using a 12 line phone system with a pleasant and professional demeanor.
• Greet walk in traffic at front door.
• Perform administrative functions for the Administration department, Human Resources, & President of Stein Distributing.
• Open Office Process : Unlock Front Door and Filing Cabinets, turn on phone system, check voice mail messages (forward if necessary)
• End of Day Process : Lock up front door and filing cabinets, put phones on night mode, and make sure everything is put away for the night).
• Greet walk-in visitors.
• Process Stein Accounts Payable
• Excel Data Entry (Ex. Excise Tax & Update Company Phone List)
• Maintain Company Phone System through Datatel
• Prepare & Process visa statements for all Stein Managers.
• Create, Maintain, & distribute the Monthly outlook Calendar for Department Heads.
• Beer Ads Mon. / Wed. cut, paste, copy / Tracking and measuring for KAM PFP
• Open and forward faxes
• Create Special Envelopes
• Applications copy and distribute
• Order and monitor approvals for office supplies as well as code monthly expenses for office supplies to appropriate departments and distribute supplies.
• Order and proof business cards
• Order name tags
• Track and distribute sports & venue tickets, update events list, and report ticket use weekly
• Typing memos, letters, and business correspondence for Stein Distributing Company.
• 25% - Admin Assistant to the President
• Backup Sales Window
• Complete daily route settlement when necessary.
• Update expense binders for Sales Supervisors Monthly
• Insure deadlines are meant
• Miscellaneous projects as assigned.

Qualifications

• Education :
• High School Diploma.
• Experience / Requirements :
• Computer Literate (Excel, Word, Acrobat Reader, Microsoft Exchange Office)
• Prepare and edit business correspondence.
• Possess very good phone etiquette.
• Have good attendance and performance record.
• Have professional appearance and demeanor
• Reliable transportation to and from work
30+ days ago