Shipyard Administrative Assistant

Job Description

Job Description

Salary : $23-$25 / hr

Position : Administrative Assistant

Location : Long Beach, CA

Reports to : Shipyard Personnel Administrator

Schedule : Full-time / In office

Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence;

proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions.

We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

THIS ROLE :

Curtin Maritime is seeking an efficient and organized Administrative Assistant to join our team. In this role, you'll report to the Shipyard Personnel Administrator.

This position requires a proactive individual who can adapt to changing priorities and manage multiple tasks efficiently.

This role will have critical tasks needed to support employee’s onboarding, offboarding and career development.

WHAT YOU’LL DO :

• Support with recruiting by sending emails for interviews, following up on communication from candidates.
• Support with onboarding / offboarding within the Curtin Maritime Accelerator Program.
• Assist with payroll timecard audits.
• Maintain Training Matrix spreadsheet to ensure trainees are progressing through the Learning Management System and follow up with employees up to completion.
• Assist with MMC Applications for laborers.
• Convert employees uploaded photos into acceptable format for TWIC, DL / ID, MMC Documents, etc. and update employee personnel file where needed.
• Maintain training binders with updates and inventory.
• Update travel / leave calendar; performance review tracker.
• Update vehicles log for WEX (Gas Card).
• Assist in the tool room as needed.
• Minimal local errands in company vehicle.

WHO YOU ARE :

Experience / Qualifications

• One to two (1-2) years of experience in a clerical, program / social service, or customer service environment.
• Intermediate to advanced knowledge of Mac and / or PC platforms, Microsoft Word, PowerPoint, and Excel.
• Minimum : High School;

Mental Aptitude

• Excellent oral and written communication skills.
• Strong computer skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work both independently and as an effective team player.
• Proactive mindset and initiative-taking ability.
• Strong multitasking and prioritization skills for a wide range of support responsibilities.

Physical Aptitudes

• While performing the duties of this job, the employee is regularly required to talk or hear.
• Ability to use stairs on a regular basis.
• Ability to acquire and maintain a TWIC and valid Driver’s License if required to drive for work.

WHAT WE OFFER :

• Competitive Compensation
• Generous benefits package including :
• Medical
• Dental
• Vision
• Short-term Disability
• AD&D / Life Insurance
• 401k (with company match)
• Additional option to elect incremental Life Insurance for employee and dependents, and choice to elect Health and / or Dependent Flexible Spending Account.

Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.