Administrative Coordinator

Position Information

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer and the only recognized education institution in the State of Indiana.Learn More

Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More

Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More

Our Statement on Inclusiveness At Ball State University, inclusiveness is one of the enduring values and informs all of our work.

We define inclusiveness’ as a commitment to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.

As such, this value incorporates a commitment to inclusive excellenceand freedom of expression. Salary Grade 10 Wages Begin At 16.

5 Pre-Employment Screening Requires successful completion of a background check. Position Function Coordinate all departmental office operations;

manage administrative workflow; supervise students and office-assigned graduate assistants. Minimum Education Associate’s degree or the equivalent of two years of additional experience will be accepted in lieu of an associate’s degree.

Minimum Experience At least one year of office administration or related experience. Minimum Other Proficiency with Microsoft Word and Excel;

strong communication skills. Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.

S. without employer sponsorship. Preferred Education Bachelor degree Preferred Experience Familiarity with Banner; experience working with budgets;

supervisory experience. Preferred Other EEO Statement Ball State University is an Equal Opportunity / Affirmative Action employer that is strongly and actively committed to diversity within its community.

Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis.

Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs.

Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana : https : / / www.

bsu.edu / about / live-near-your-work There's more to discover IN Indiana! Visit the following link to learn more : IN Indiana Duties & Responsibilities Ranking 1 Job Duty Oversee and organize office operations;

perform administrative and secretarial duties; assist the department Chair in the preparation of a variety of college and university reports concerning such activities as program reviews, accrediting agency documentation, assignment reports and equipment requests.

• Ranking 2 Job Duty Monitor budget records for all departmental accounts; submit online purchase orders and receipts of goods and services;
• verify monthly copier and telephone expenses; prepare expenditure projections for budget requests; coordinate and follow-up departmental equipment requisitions;
• maintain records and monitor equipment repair process. Ranking 3 Job Duty Assist with class and instructor scheduling and course changes;
• negotiate space requests; input instructor updates and online permission approval; prepare postings for curricular revisions and new programs;
• process and record grade changes. Ranking 4 Job Duty Maintain departmental records, personal files, and databases to ensure compliance with university regulations;
• coordinate documentation for processing employment contracts and other personnel related forms and records. Ranking 5 Job Duty Manage and supervise department labs and student employees;

security of lab facilities; scheduling and payroll; order lab supplies; maintain hardware and software inventory; coordinate computer classroom reservations.

Ranking 6 Job Duty Provide information to students and faculty regarding major / minor requirements, course scheduling, registration, etc.

• assist the department Chair in implementing departmental policies and procedures; compose memos and correspondence for the department Chair;
• oversee the use of departmental resources. Ranking 7 Job Duty Hire, train, assign, and evaluate student workers including graduate assistants;

verify, monitor, and approve, work hours; act as liaison with other university offices, departments, and contacts from outside the university.

Ranking 8 Job Duty Perform receptionist duties; greet and assist visitors,answer telephone calls, answer inquiries, and direct individuals.

Ranking 12 Job Duty Perform other related duties as assigned. Ranking 13 Job Duty Maintain regular and predictable attendance as required by this position.

Posting Detail Information Information for Applications Requiring a Cover Letter In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile).

In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values , including inclusiveness, which we define as a commitment to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’