Academic HR Coordinator (Human Resources Coordinator)

Job Summary

Department-Specific Responsibilities

• Serves as a faculty HR Coordinator providing support to the Indiana University Regional campuses. Areas of focus include faculty recruiting, interpretation and implementation of academic policy and procedure, and supporting the academic payroll process each semester.
• Interacts with the Executive Vice Chancellor for Academic Affairs and all academic units on campus to ensure consistent, effective, and efficient services in processes.
• Provides a wide range of high-level support to the Human Resources (HR) function.
• Acts as the liaison between the HR team, employees, departments, and external customers ensuring smooth communication and prompt resolution of all queries.
• May support any of the processes for functional areas like Employee Relations, Benefits, Organizational Development, Talent Acquisition or Operations.
• Performs a combination of routine and non-routine administrative HR work.
• May perform some level of emerging exempt individual HR responsibilities.

General Responsibilities

• Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to : recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absences.
• Researches and analyzes HR related topics to help assist in resolving issues and / or creating solutions.
• Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
• Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and / or retirees on a variety of HR issues.
• Provides administrative and related support to other HR staff.
• Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
• Maintains high standards of confidentiality of all employee records and documents.
• Under supervision, performs routine administrative tasks related to payroll and occasionally more complex tasks.
• Utilize systems for faculty hiring and onboarding, record keeping, record processing, and data collection.

Qualifications

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

3 years HR related experience plus advanced experience with Microsoft Office Suite products

Preferred

• Previous payroll experience
• Experience in a higher education institution

SKILLS

Required

• Demonstrates customer service skills
• Effective interpersonal skills
• Ability to simultaneously handle multiple priorities
• Friendly and service-oriented
• Highly thorough and dependable
• Demonstrates written communication skills
• Experience utilizing HRIS systems
• Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Southeast Campus

New Albany, Indiana

Advertised Salary

$40,000 - $44,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : Human Resources

Job Family : HR Generalist / HRBP

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications.

Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.

Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.

See Indiana University’s Notice of Non-Discrimination here which includes contact information.